ADMINISTRATIVE ASSISTANT II - SES - 48003576 Date: Aug 12, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 857948 Agency: Department of Education Working Title: ADMINISTRATIVE ASSISTANT II - SES - 48003576 Pay Plan: SES Position Number: 48003576 Salary: AGENCY TO UPDATE Posting Closing Date: 08/22/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Florida Department of Education Office of the General Counsel Location: Tallahassee Turlington Building Position Title - Administrative Assistant II-SES Salary Range: 45-50K Florida Department of Education Mission Statement Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success. The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities. Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency . FDOE’s goal is to hire individuals to provide: + Higher Student Achievement + Seamless Articulation and Maximum Access + Skilled Workforce and Economic Development + Quality Services Florida Department of Education (https://www.fldoe.org/) – Office of the General Counsel/ Labor Relations Section Office Contact Tria Parsons Job Description Administrative Assistant II – Office of the General Counsel- Vocational Rehabilitation Section Duties and Responsibilities + Assist attorneys in preparing letters, memorandums and legal opinions, complaints, motions, answers, notices, trial notebooks, briefs, and other legal documents. + Responsible for checking all citations and proofreading all quotations for accuracy and proper form in accordance with the Uniform System of Citation. + Copy complaints, motions, answers, notices, memoranda of law, briefs, trial exhibits and other legal documents for distribution to the courts and other attorneys involved in litigation matters. + Maintain a chronological correspondence log containing records of the response and handling of all assignments given to attorneys assigned to you. Maintain files on all correspondence and specialized matters handled by these attorneys. + Maintain litigation log and case files, including the indexing and logging of all pleadings and legal documents filed and received by the attorneys. + Assist in answering and routing incoming calls and correctly transmitting telephone numbers and messages when attorneys are unavailable to answer the call- assist callers in answering questions that do not need legal advice or directing calls to other offices within the Department that can better answer their questions. + Make necessary travel arrangements including lodging, airline reservations, car rental arrangements, etc. Maintain an accurate record of travel arrangements and original receipts for proper filing according to Department of Education procedures for travel vouchers and other required forms for travel reimbursement. + Maintain a daily appointment calendar and make notations to scheduled meetings which should include the time, place, and personnel involved in the meeting, conference, hearing, or deposition. Calendars are to include court and pleading deadlines, leave requests, appointments, and meetings. + Assist with the Archiving in the Office of the General Counsel. + Perform other miscellaneous assignments as directed by the General Counsel and staff attorneys. Knowledge, Skills, and Abilities + Ability to prepare and maintain a variety of records + Ability to understand and apply Florida Statutes and FDOE rules and policies + Ability to solve problems + Ability to communicate effectively verbally and in writing + Ability to plan, organize and coordinate work assignments + Ability to produce accurate and timely information under tight timeframes, balance multiple and competing priorities, and maintain goal-oriented behavior and performance expectations + Ability to establish and maintain effective working relationships with others + Knowledge of Microsoft Office software, including Outlook, Word, PowerPoint, and Excel Minimum Qualifications: + Attendance at work is an essential job function. + The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal directed behavior and performance sometimes under stressful conditions. + The employee must interact courteously with others and be responsive to the needs of other units in the Department. + The employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and moral of the unit. NOTES: Salary is based on the State of Florida minimum pay grade for the position. Consideration may be given to an applicant’s experience, skills, and available agency funds. *This position is not approved for telework and must report to the location listed above. APPLICATION INFORMATION & REQUIREMENTS + Work History (entered with the most recent/current listed first): + Any and all State of Florida jobs + Any and all Florida University jobs + All periods of employment from high school graduation + Periods of unemployment + Gaps 3 months or more* + Education + Volunteer Experience + Include supervisor names and phone numbers including current place of employment. + * Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps. + Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. + It isunacceptableto use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application. + All documentation is due by the close of the vacancy announcement. If you experience problems applying online, please call the People First Service Center at (877) 562-7287 WORKING FOR THE STATE OF FLORIDA HAS BENEFITS! * State Group Insurance coverage options+ (health, life, dental, vision, and other supplemental option) * Retirement plan options, including employer contributions ( www.myfrs.com ) * Nine paid holidays and a Personal Holiday each year * Annual and Sick Leave Benefits * Student Loan Forgiveness Program (Eligibility required) * Flexible Spending Accounts * Tuition Fee Waivers (Accepted by major Florida colleges/universities) * Ongoing comprehensive training provided * Career Growth * Highly skilled, professional environment * Maternity and Parental Leave Benefits For a more complete list of benefits, visit www.mybenefits.myflorida.com . * We care about the success of our employees. * We care about the success of our clients. * We are always improving our technology, our tools, our customer’s experiences and ourselves. * A rewarding experience for reliable, compassionate and professional employees. LEAVE INFORMATION: SMS/SES + Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment. + + Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment. LEAVE INFORMATION: (CS) + Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment. + Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month. BACKGROUND SCREENING REQUIREMENT It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement. SPECIAL REQUIREMENTS: Selective Services System (SSS) Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website (http://www.sss.gov/) . The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location: TALLAHASSEE, FL, US, 32399 Nearest Major Market:Tallahassee