JOB DESCRIPTION

The ideal candidate will be detail-oriented, well organized, have good interpersonal skills, be able to work collaboratively in a team environment. The Administrative Assistant II/Counselor I will provide services to adults with serious mental illnesses. Services are site- based.

 

WHO WE ARE

Looking to make a difference? Our mission at Interim is to provide services and affordable housing to supporting members of our community with mental illness by building productive and satisfying lives in a world in which people with mental illness are able to live, work, learn and participate fully in the community. Join our team and instill hope in the community.

 

WHAT WE OFFER

Competitive Compensation Tuition reimbursement for eligible positionsClinical licenses and training reimbursement for eligible positionsLoan repayment for eligible positionsGenerous health, vision, dental, Employee Assistance Program (EAP), and life insurance coverage for full-time employeesMonthly payment in lieu of insurance coverage for eligible positions403b Retirement Plan with Interim matching contributionCompetitive vacation and sick leave accruals. You can earn up to 24 days of vacation in your first year.Professional development and learning opportunities.BBS registered supervisors onsite for ongoing Clinical SupervisionAnnual employee recognition and staff appreciation eventsEmployee referral bonus program Offers flexible work schedulesA fulfilling career while providing a family centered focus and work-life balance

 

HOW TO APPLY

To learn more about Interim and to apply for this position, please go to our website at http://www.interiminc.org/employment/.

 

COMPENSATION

$24.38 - $32.58 per hour. Nonexempt; 40 hours/week; Eligible for Overtime. Compensation based on education and experience.

 

REPORTS TO

Division Director of Program Services.

 

QUALIFICATIONS

Required: High School Diploma/GED; Intermediate level experience with Microsoft Word, Excel and Outlook; Detail-oriented, well-organized, good interpersonal skills and ability to work with a team.

 

Drivers license for at least two years and driving record acceptable to insurance carrier.

Valid California driver's license; auto in safe operating condition; auto liability insurance; good driving record; criminal record clearance; proof of authorization to work in the United States as required by Immigration and Reform Act of 1986. Ability to work independently with minimal supervision.

 

Preferred: AA degree; Bilingual in Spanish; two years’ experience working in an administrative setting.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

Manages referrals, schedules client intakes for DTI Program.Performs general program administrative duties.  Examples include, but are not limited to, compile, file, mail and maintain administrative and statistical data; including: episode opening/closing, petty cash, units of service, grocery receipts, vehicle mileage log, and business receipts. Maintains constant open communication with Interim and Monterey County Behavioral Health regarding referrals.Greets clients, answers incoming calls for DTI, directs or takes messages.Develops forms, flyers and marketing materials, updates and maintains current forms.Assist program staff by doing data entry and maintaining all charts and client records in compliance with Medi-Cal documentation requirements; maintains Caminar & Avatar client database.Check error reports and other billing reports in Avatar.Collects and enters program data into client database.Prepares and compiles reports/statistics related to the DTI Program.Maintains adequate supply of postage and other office supplies. Prepares mailings and program information material.Types and dispatches general correspondence. Dispatches and distributes fax messages. Makes copies.Takes notes during staff meetings and maintains records.Maintains office equipment and assist with cleanliness of office (i.e. shopping and special order of cleaning supplies, placing maintenance requests, working with and supervising consumer maintenance aid)Conducts annual destruction of files that are older than 10 years.Documents client services following Medi-Cal regulations as needed.Provides client-centered counseling, promoting recovery and wellness principles. Provides one to one client contact & supervision, as needed, as well as accompany to appointments & meetings, as needed. Other duties as assigned.

 

PHYSICAL REQUIREMENTS

Ability to: operate a motor vehicle; climb stairs; possess good communication skills; meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed; see well enough to read data on a computer screen and text in written documents; perform extensive computer keyboard operations. Capable of the following extended activities: walking, standing, sitting, climbing stairs. Capable of the following intermittent activities: stooping, kneeling, lifting 25 pounds or more and bending in the performance of infrequently performed office duties.