Administrative Assistant II - Confidential - San Mateo County Libraries (Open and Promotional) Print (https://www.governmentjobs.com/careers/sanmateo/jobs/newprint/5004517) Apply  Administrative Assistant II - Confidential - San Mateo County Libraries (Open and Promotional) Salary $91,166.40 - $113,984.00 Annually Location County of San Mateo, CA Job Type Regular Job Number E090J Department County Library Opening Date 07/22/2025 Closing Date 8/5/2025 11:59 PM Pacific Bargaining Unit 70B + Description + Benefits + Questions Description The San Mateo County Libraries is seeking highly motivated candidates for the position of Administrative Assistant II - Confidential. This is an exciting opportunity to support the administrative operations of a top-rated, innovative public library system. The ideal candidate will be proactive, flexible, and skilled at balancing a wide range of administrative responsibilities in a fast-paced environment. The role requires sound judgment, initiative, and strong collaboration skills to support the effective functioning of the department. If you are passionate about public service and excel at handling a myriad of matters with professionalism and discretion, we encourage you to apply. This position is assigned to the Administrative Office of San Mateo County Libraries and will perform varied, complex, and often confidential administrative tasks in support of the Library Director and executive team. The ideal candidate will be experienced in: + Providing high-level administrative support to executive-level management. + Handling and maintaining confidential materials and information. + Exercising sound judgement in complex or sensitive situations. + Researching and compiling a variety of informational or statistical material from internal and external sources. + Project management and overseeing multiple assignments and tight deadlines, while maintaining attention to detail. + Purchasing, supporting operational budgets, and monitoring expenditures. + Communicating with all levels of staff, elected officials, management, community leaders, and members of the public in a diplomatic and politically astute manner. + Providing information, responding to inquiries, and resolving concerns using sound judgment and knowledge of policies and procedures. + Interpersonal and listening skills – genuinely enjoys connecting with people. + Superb written communication skills and experience reviewing materials for completeness, accuracy, format, etc. + Organizing work, setting priorities, and meeting critical deadlines for the division and organization. + Representing executives and the organization in a professional manner. + Handling “all the little things” – invoices, scheduling, deadlines, follow-up, and general support – with a positive attitude. + Maintaining calendars, scheduling and organizing meetings and events, responding to and initiating correspondence. + Providing supervision to office staff. Examples Of Duties Duties may include, but are not limited to: + Extensive contact with all levels of the organization, the public, our partners, Library Joint Powers Operations Committee and Governing Board members and other officials at the local, county and state level. + Analyzing administrative processes and recommending improvements. + Conducting research, data gathering and preparing reports, presentations and other library documents. + Managing contracts, agreements, and vendor-related processes in compliance with library guidelines. + Assisting with procurement, tracking purchase requests and departmental budgets. + Creating timelines, tracking deliverables, and following up on action items. + Handling confidential information with discretion and integrity. + Coordinating public records or compliance responsibilities. + Supporting library board and committee meetings. + Supervising or leading clerical or administrative staff. + Supporting special projects and initiatives. + Performing related duties as assigned. Qualifications Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is: Graduation from an accredited college or university with major work in Public or Business Administration or a closely related field and two years of experience in such fields as accounting, personnel management, office management, or management analysis. Knowledge of: + Principles of organization, administration, and supervision. + Budgeting principles and practices. + Modern office methods and procedures associated with information technology. + Principles and practices of sub-professional accounting, bookkeeping, and fiscal procedures. Skill/Ability to: + Analyze organizational structures and recommend procedural changes, and prepare and present reports in narrative and graphic form. + Establish and maintain accounts and budgetary controls. + Learn quickly the laws and rules governing the operations of the department to which assigned. + Interpret and explain laws and rules to subordinates, other County departmental staff, and to the general public. + Plan, organize, and supervise the work of clerical personnel effectively. Application/Examination Open & Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, or extra-help/limited term position prior to the final filing date will receive five points added to their final passing score. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions (weight: pass/fail). Candidates who pass the application screening may be invited to a panel interview (weight:100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification . Applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please visit http://jobs.smcgov.org to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date. TENTATIVE RECRUITMENT SCHEDULE Final Filing Date: Tuesday, August 5, 2025, 11:59 PM PST Application Screening: August 11 - 15, 2025 Civil Service Panel Interview: August 21 and/or 22, 2025 About the County San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. The County of San Mateo, as an employer, is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. San Mateo County is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels. Analyst: Sedrick Dixon (07222025) (Administrative Assistant II - Confidential - E090) We invite you to explore our Benefits-at-a-Glance (https://www.smcgov.org/sites/default/files/2025-05/Benefits%20at%20a%20Glance%204.29.25.pdf) page for a snapshot of the comprehensive and competitive benefits available to eligible employees of the County of San Mateo. From health and wellness to financial security, our benefits are designed to support you at every stage of your career. (Please note that benefits are subject to change.) In addition to core benefits, the County is proud to offer a variety of wellness and professional development programs to help you grow both personally and professionally. Most of these enriching opportunities are available during work hours and come at no cost to you. As a County employee, you’ll also be covered by the federal Social Security system, earning valuable retirement benefits based on your salary and years of service. 01 NOTE: Applicants for this position are required to submit responses to the supplemental questions below. Your responses will give us additional and important information about your background and experience related to this position and will weigh heavily in the Application Screening. This information will also be used in the selection process. Your responses should be well-crafted using proper English grammar, punctuation, and spelling. Be thorough, complete, and specific, yet concise. Neatness, clarity of expression, and the ability to follow instructions will be considered in the evaluation process. A resume will not be accepted as a substitute for your responses. + I have read and understand these instructions. 02 Describe your experience supporting senior executives in a government office or similar setting. Include the titles of those you supported and your key responsibilities. 03 Describe your experience managing multiple projects at work while meeting critical deadlines.? Identify the types and objectives of those projects and the criteria you used to measure the accuracy of your work. 04 Describe your experience working with computers, automated systems, and databases. Include the applications in which you are proficient and the types of professional documents you have produced.? Be specific. 05 How did you learn about this position? + County of San Mateo Website + County of San Mateo Job Interest Card Notification + County Hosted Virtual Event + County Hosted Job Fair + CalOpps.org + College/University Career Center + Community-based Organization Posting + Facebook/Instagram + Friend or Relative + GovernmentJobs.com + Indeed + Job Fair + LinkedIn + Professional Publication/Website (Please specify in next question) + X (formerly called Twitter) + Zip Recruiter + Other (Please specify in next question) 06 If you answered, "Professional Publication/Website" or "Other" to the above question, please indicate below how you learned about this position. Your response to this question will help us in better marketing County jobs. Type NA if not applicable. Required Question Employer County of San Mateo Address County of San Mateo Human Resources Department 500 County Center, 4th Floor Redwood City, California, 94063-1663 Phone (650) 363-4343 Website https://jobs.smcgov.org Apply Please verify your email address Verify Email