Job description
This intermediate level administrative assistant, while maintaining strict confidentiality, collaborates with teammates to perform duties that include office support tasks as well as administrative work directly related to the operations of the department served, generally providing full support to an intermediate sized work group or performs general tasks in a larger group; may directly support a manager or director.
Responsibilities
Acts as an advocate to raise the awareness of the needs of children. Commits to and prioritizes child protection considerations in all decision-making, tasks and activities across the ministry. Abides by all behavioral expectations in Compassion’s Statement of Commitment to Child Protection and Code of Conduct. Reports any concerns of abuse, neglect or exploitation of children through Compassion’s internal reporting process and appropriately supports responses to incidents if they occur.
As a seasoned team member, answers questions, explain processes, and correspond with people concerning specialized information within the assigned department or work group.
Schedules meetings, prepares agendas, records meeting minutes, coordinates travel arrangements, itineraries, and welcomes and hosts visitors.
Performs administrative support work such as answering phones, entering and retrieving electronic data, or sorting and distribute mail.
Draft and/or proofread documents or forms and other correspondence such as official company records, external letters, and government filings, which may be confidential in nature.
May perform light manual labor such as delivering office supplies, arranging chairs, and setting up refreshments or brochures and displays.
May communicate with staff in other countries to facilitate processing of information or work product, follow-up on accuracy and process compliance, ensure clear understanding between functions, as well as serve on project teams.
The assistant may assist in the creation, tracking, and reporting for the department or work group supported and may administer ongoing basic programs and processes.
May order supplies or services, arrange for shipping or transportation, or provide other logistical services in accordance with standard practices and policies. May provide document recording or authentication services as required.
Culture
Accountable for supporting, upholding, and engaging in Compassion's core "Cultural Behaviors" in all internal and external communication and relationships.
Education
Bachelor degree in Business administration or related fields
Work Experience
Two to three years relevant work experience in a similar position
Licenses and Certifications
None
Other
Fluent in French and English (Written and spoken)
Good communication skills
Writing and reporting skills
Strong collaboration skills
Problem solving skills
*** Equivalent education, training, experience and/or certification may be substituted for any of the minimum qualifications listed above ***
WORKING CONDITIONS
Location: Burkina Faso National Office
Work Environment
Office – Standard Office Environment
Physical Demands
Sitting, standing, and/or walking for up to 8 hours per day
Travel Requirements
May be required to travel up to 10% of normal schedule