Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve. We offer comprehensive benefits for most full-time positions, including medical, dental, and vision coverage, life insurance, a retirement plan, employee assistance programs, company discounts, perks, and more.

Allied Universal® is hiring an Administrative Assistant in Cambridge, Ma. The Administrative Assistant is a dynamic and self-motivated individual able to provide administrative support and coordination to the Head of Global Security for a high profile customer. In addition, the Administrative Assistant will also provide support for other members of the Global Security team and participate in the organization of large site level activities with other administrative and operations staff.

Hourly pay rate $30.00

Ideal candidate will possess the following:

2–7 years of administrative experience, including direct support to C-Suite executives

Proven expertise in Microsoft PowerPoint (required)

Prior experience managing or tracking budgets

Strong time-management skills and the ability to multitask

Excellent written and verbal communication skills

RESPONSIBILITIES:

Build strong working relationship with the Head of Global Security, and leadership team by organizing efficient communication and following up with deadlines and pertinent informationProvide administrative support, including calendar management (scheduling, prioritizing, resolving conflicts, etc.), coordination of team meetings, expense management, travel, arrangement, event management of internal department eventsProactively handle complex and often ambiguous issues; understands priorities and makes responsible decisions with limited information; accomplishes tasks independently; capable of providing technical guidance to others; may need to coach and provide support to the work of other administrative staff within the functionBuild strong working relationships with administrative and operations staff at Allied Universal’s corporate office by organizing efficient communication and following up with deadlines and pertinent information, offering support to the other admins as neededMaintain working knowledge of relevant customer policies and proceduresEstablish rapport with key stakeholders to enable effective management of strategic projectsMaintain group and/or company document and knowledge repositories, websites, and business systems (e.g., SharePoint, Synapse), as needed; expedite flow of work items and initiate follow-up when necessaryLarge-scale meeting support including logistics coordination (secure room, A/V support, catering etc.), pre-event material preparation, day-of meeting set up, contract/payment processing as needed, management of minutes and other related activities; oversight of coordination process when using resources

QUALIFICATIONS (MUST HAVE):

High school diploma or equivalentMinimum of seven (7) years of administrative/office experienceMinimum of seven (7) years of education/work experience consistently utilizing MS Office (Word, Excel, Power Point, Outlook) and/or Google WorkspaceProfessional oral and written interpersonal communication skillsEfficient time management skillsStrong attention to detailExceptional customer service skillsAble to multitask in a dynamic environment with varying demands for priorityExceptional organization skills

PREFERRED QUALIFICATIONS (NICE TO HAVE):

College degree in business administration, communications, or a related fieldExecutive assistant experienceProficiency in SharePoint or ability to create and maintain a department intranet site

BENEFITS:

Medical, dental, vision, basic life, AD&D, and disability insuranceEnrollment in our company’s 401(k)plan, subject to eligibility requirementsEight paid holidays annually, five sick days, and four personal daysVacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.