Until Filled
Date Posted 7/18/2025 Contact Talent Manager510-434-5000 Number of Openings 1 Salary Length of Work Year 1 Employment Type Full Time Job Summary Job Summary
The Administrative Assistant plays a pivotal role in supporting the daily operations of the regional office at Aspire Public Schools. This position is responsible for managing office communications, scheduling, and project support to ensure that the regional office runs efficiently. This role involves coordinating events, maintaining records, and assisting with various projects to support the regional office's administrative needs. The Administrative Assistant also serves as a point of contact for families, handling inquiries and providing information as needed.
Requirements / QualificationsESSENTIAL FUNCTIONS Provide administrative support for Regional office staff to include copier projects, ordering, mail handling, researching topics, supplies control, and necessary communications internally and externally Handle calls from both internal and external sources (ex. families) Support enrollment efforts by responding to inquiries from interested families via phone, providing information about Aspire schools and programs, and assisting with outreach and marketing tasks to boost regional visibility and student recruitment. Summarize, communicate, and track all incoming family complaints and follow through to a satisfactory compromise with all parties involved. Support with coordination of region-wide educational activities, meetings, and events, including logistics and preparations Maintain the appearance and organization of the regional offices (including supplies organization, design, etc) Support other Aspire team members as necessary Performs related duties as required or assigned. Minimum educational level: Two years of college or equivalent work experience Experience required: 3+years in an administrative support position in a fast-paced, changing work environment Proficiency with Microsoft Office, Google Suite, and/or other comparable software School or school district office experience preferred Proficiency with additional database systems preferred (e.g., Filemaker Pro, Access, etc.) Aspire Public Schools is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. Aspire promotes affirmative action for minorities, women, disabled persons, and veterans. #LinkedInEducators
Requirements / QualificationsESSENTIAL FUNCTIONS Provide administrative support for Regional office staff to include copier projects, ordering, mail handling, researching topics, supplies control, and necessary communications internally and externally Handle calls from both internal and external sources (ex. families) Support enrollment efforts by responding to inquiries from interested families via phone, providing information about Aspire schools and programs, and assisting with outreach and marketing tasks to boost regional visibility and student recruitment. Summarize, communicate, and track all incoming family complaints and follow through to a satisfactory compromise with all parties involved. Support with coordination of region-wide educational activities, meetings, and events, including logistics and preparations Maintain the appearance and organization of the regional offices (including supplies organization, design, etc) Support other Aspire team members as necessary Performs related duties as required or assigned. Minimum educational level: Two years of college or equivalent work experience Experience required: 3+years in an administrative support position in a fast-paced, changing work environment Proficiency with Microsoft Office, Google Suite, and/or other comparable software School or school district office experience preferred Proficiency with additional database systems preferred (e.g., Filemaker Pro, Access, etc.) Aspire Public Schools is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. Aspire promotes affirmative action for minorities, women, disabled persons, and veterans. #LinkedInEducators
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