Job Description

As an Administrative Assistant you will be responsible for performing a variety of administrative and office support tasks to ensure smooth operations. You will assist senior management and team members by organizing schedules, handling communications, and providing general administrative support. You’ll be a key point of contact within the company, playing an essential role in maintaining workflow and efficiency.

Job Duties

Manage and schedule appointments, meetings, and travel arrangements for the team. Answer phone calls, emails, and other communications, directing them to the appropriate individuals. Prepare and organize documents, reports, and presentations. Maintain office supplies and manage inventory. Handle incoming and outgoing mail and packages. Coordinate office events, meetings, and team-building activities. Assist with basic bookkeeping tasks, such as invoicing, expense tracking, and budget preparation. Maintain and update filing systems, databases, and records. Assist with HR-related tasks, such as onboarding new employees and maintaining personnel files. Provide general administrative support to other departments as needed. Ensure the office is organized, clean, and presentable at all times. Required Qualifications: Proven experience as an Administrative Assistant, Office Assistant, or similar role. Strong organizational and multitasking skills. Excellent verbal and written communication skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other office software. Ability to handle sensitive information and maintain confidentiality. Strong attention to detail and ability to prioritize tasks. Ability to work independently and as part of a team. Bachelors degree required Bilingual (English & Spanish) Preferred Qualifications: Experience with office management systems and software. Familiarity with basic accounting or bookkeeping practices. Prior experience in [industry or company-specific tasks, if relevant]. Knowledge of project management tools (Trello, Asana, etc.) is a plus.