Job Description - Administrative Assistant

Administrative tasks include the following:

Answering Phones:

Professionally handle incoming calls, directing them to the appropriate personnel or providing information as needed.Ensure prompt and courteous communication with callers.

Maintain Inventory:

Maintain the kitchen cleanliness and keep inventory of items.Keep the supply closet organized.Stock items in both the kitchen and the supply closet and inform the supervisor when they are running low.

Maintain the meeting areas:

Set up and clean conference rooms before and after meetings.

Office skills:

Scanning, copying and printing, when needed.Assisting with special projects for the division as needed.

Tech tasks:

Utilize email and basic Excel functions for data input and organization.Electronic document search on insurance companies’ websites.

Manage office mail:

Manage and process all incoming and outgoing mail in the officeSort & file mailDistribute packages to various departments.

Communication:

Communicate with various departments & check in what their office needs are

Supply Management:

Efficiently manage the procurement of office supplies, maintaining optimal inventory levels.Collaborate with vendors to negotiate pricing and ensure timely deliveries.

Equipment Maintenance:

Oversee regular maintenance and servicing of office equipment to ensure functionality.Coordinate repairs and replacements to minimize disruptions in daily operations.

Event Planning:

Coordinate and execute office events, meetings, and gatherings.Manage coordination, including venue booking, catering, and coordination of materials.

Guest Relations:

Welcome and assist guests, ensuring a positive and comfortable experience in the office.Provide support and information to visitors as needed.

*This description is not meant to be all-inclusive and may be modified from time to time at the discretion of management*

Acrisure is committed to employing a diverse workforce. All applicants will be considered for employment without attention to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran, or disability status.  California residents can learn more about our privacy practices for applicants by visiting the Acrisure California Applicant Privacy Policy available at www.Acrisure.com/privacy/caapplicant.
 

To Executive Search Firms & Staffing Agencies: Acrisure does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered Acrisure’s property, and Acrisure will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting Acrisure’s Human Resources Talent Department.