Job Title: Administrative Assistant
Job Description

The Administrative Assistant supports the Human Resources department in various disciplines and performs general and front office administrative duties. This role involves operating the main phone system to manage incoming calls, directing callers to appropriate personnel, and greeting visitors. Additionally, the Administrative Assistant maintains office supplies and supports HR with administrative tasks and projects.

ResponsibilitiesOperate the main phone system to answer incoming calls and direct callers appropriately.Greet and direct on-site visitors to the appropriate personnel.Maintain and order office supplies on a weekly basis.Perform opening and closing procedures between 8 AM and 5 PM.Support the Human Resources Department with administrative tasks and projects.Maintain the HRIS with personnel filing and document management.Administer the New Hire Survey and report feedback to HR Management.Create and maintain company organization charts.Manage company engagement initiatives, including company birthdays and anniversaries awards.Update HR internal communication boards and websites.Compile Leave of Absence documentation, track leaves and paperwork, and complete related correspondence.Complete company benefit-related billing and support the Open Enrollment process.Maintain the Safety Boot/Glasses program and verify and approve invoices.Assist with benefits and wellness fairs, including flu shot clinics.Support New Hire benefit tracking and enrollments and assist with various benefit-related tasks.Essential SkillsAdministrative supportData entryFront desk operationsProficiency in Microsoft Office (Excel, Word, Outlook)2+ years of experience in an administrative assistant or HR assistant capacityAdditional Skills & QualificationsHigh attention to detailProficiency in Google SuiteAssociates Degree or higher highly preferredWork Environment

The work environment is dynamic, with a quick start opportunity working through mid-January. The role requires a high level of interaction with various departments and employees, ensuring an engaging and collaborative atmosphere. The dress code and specific workplace conditions are not detailed, but the position involves standard office hours from 8 AM to 5 PM.

Job Type & Location

This is a Contract position based out of Portland, Oregon.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Portland,OR.

Application Deadline

This position is anticipated to close on Sep 2, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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