Description We are looking for a detail-oriented Administrative Assistant. This role combines calendar management, scheduling meetings, greeting visitors and administrative support, requiring strong organizational skills and a commitment to delivering exceptional service. The ideal candidate will ensure smooth daily operations while maintaining a welcoming environment for clients and staff. This is a permanent placement opportunity offering health insurance coverage, 401k contribution, generous paid time off and holidays. Responsibilities: • Maintain a visitor log, issue visitor passes, and coordinate with relevant team members for scheduled appointments. • Manage incoming phone calls using a multi-line phone system, directing calls to the appropriate departments. • Perform accurate data entry tasks to support administrative tasks for office. • Assist with scheduling appointments and maintaining office calendars. • Provide administrative support by preparing documents and reports using Microsoft Word. • Handle mail distribution and manage courier services as needed. • Order and manage office supplies, coordinate maintenance requests, and liaise with vendors. • Maintain organized records and filing systems for efficient retrieval of information. • Collaborate with team members to address client inquiries and resolve issues promptly. Requirements • Proven experience in receptionist or administrative roles within an environment requiring attention to detail. • Proficiency in Microsoft Word and other basic office software. • Strong data entry skills with attention to accuracy and detail. • Ability to operate and manage a multi-line phone system effectively. • Excellent communication and interpersonal skills to interact effectively with clients and team members. • High school diploma or equivalent required; additional certifications are advantageous. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .