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Private Equity firm located in Midtown West, Manhattan is seeking to hire a Temporary-to-Permanent Administrative Assistant to support ~4 members of the HR team. This role will primarily involve providing comprehensive administrative support to the department, including heavy calendar management, travel coordination, and event planning assistance. The ideal candidate will possess exceptional communication skills, a proactive mindset, and a strong work ethic.

Hours are 8:30/9am-5/6pm, with flexibility required for days of events (including some international events that need support). Hybrid schedule requiring 4 days/week onsite, Fridays remote, with paid overtime as needed.

Key Responsibilities:

HR & Recruitment Coordination

Schedule interviews and manage candidate communications across multiple departments with a particular focus on Associate recruiting. Assist with onboarding logistics, including first-day schedules, materials, and system accessSupport offboarding processes, including exit checklists and equipment returns

Event Planning & Execution

Assist with planning and execution of ~4 major firm events annually, plus smaller events throughout the yearTrack and reconcile event budgets, collect feedback, and document learnings for future planningManage logistics: site visits, vendor coordination, purchasing of supplies and gifts, ordering branded collateralMaintain and refine invite lists and attendee manifests in partnership with the HR teamParticipate in bi-weekly and weekly event planning meetings as events approach

HR Operations & Administrative Support

Help track and coordinate PTO coverage for the administrative assistant teamArrange firmwide headshot sessions and support other employee experience initiativesAssist with lunch/catering coordination and vendor management for onsite eventsProcess HR-related expenses and vendor paymentsProvide basic calendar support and scheduling assistance for HR team needsSupport coordination of firm volunteer and outreach initiatives

Qualifications:

2+ years of experience in HR, recruiting coordination, event planning, or office administration.Strong organizational skills and attention to detail; able to manage multiple priorities and deadlinesExcellent communication and interpersonal skillsProficient in Microsoft Office Suite; experience with recruiting platforms (e.g., Greenhouse) and expense tools a plusCollaborative and flexible team player with a service-oriented minds - ability to work early mornings or late evenings if needed for events.

Compensation/Benefits:

90-110K Base DOE + Paid OT + Bonus Great benefits! A1427614NY-Temp_1755698929 To Apply for this Job Click Here