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Private Wealth Fund located in Midtown, Manhattan is seeking to hire an experienced Administrative Assistant (Contractor) to provide high-level administrative support to multiple Senior Vice Presidents (SVPs). This role will primarily focus on managing expense reporting, calendar scheduling, and day-to-day administrative tasks. The ideal candidate will be detail-oriented, highly organized, and capable of working in a fast-paced environment while handling confidential matters with discretion. Hours are 8:30/9am-5/5:30pm with flexibility after/before hours given time zone difference (this role coordinates heavily between US and Saudi Arabia).

Responsibilities:

Manage and reconcile SVPs' expense reports, ensuring accuracy and timely submission in accordance with company policies.Maintain complex and dynamic calendars, including scheduling internal and external meetings, conference calls, and travel arrangements.Coordinate logistics for meetings, including preparing agendas, organizing materials, and arranging catering/room bookings as needed.Serve as a key point of contact for the SVPs, handling correspondence and prioritizing requests.Track and manage deadlines, approvals, and follow-ups to ensure smooth day-to-day operations.Provide additional administrative support for ad hoc projects and assignments as required.Summarize and prioritize the relevant teams' weekly, monthly and quarterly activities, key events, and deadlines, then facilitate alignment of resources to meet those objectives

Requirements:

3+ years of administrative experience supporting senior executives.Strong organizational skills and the ability to manage multiple priorities simultaneously.Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and expense management tools (Workday, or similar).Excellent written and verbal communication skills.Strong attention to detail, with a high level of accuracy in handling expense and calendar management A1428217NY-Temp_1755629914 To Apply for this Job Click Here