Description We are looking for a detail-oriented Administrative Assistant to join our team in Williamsville, New York. In this Contract-to-permanent position, you will play a key role in supporting day-to-day operations, ensuring smooth administrative processes and excellent communication with clients and colleagues. Responsibilities: • Provide comprehensive administrative support for office operations, including managing schedules and organizing documentation. • Answer incoming calls professionally, addressing inquiries and directing calls to the appropriate team members. • Perform accurate data entry tasks to maintain and update records and databases. • Coordinate receptionist duties, including welcoming visitors and ensuring a positive office experience. • Utilize Microsoft Excel and Word to create, edit, and manage spreadsheets and documents. • Prepare and format PDF documents as needed for internal and external use. • Assist with general office tasks such as filing, scanning, and handling correspondence. • Collaborate with team members to ensure efficient workflow and support project needs. Requirements • Proven experience in administrative assistance or a related role. • Proficiency in answering inbound calls and providing excellent customer service. • Strong organizational skills with attention to detail in data entry and record management. • Familiarity with receptionist duties, including managing front desk operations. • Advanced knowledge of Microsoft Excel and Word. • Ability to work with PDF documents, including formatting and editing. • Excellent communication skills, both verbal and written. • Ability to multitask and prioritize tasks in a fast-paced environment. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .