Description We are looking for an Administrative Assistant to provide comprehensive support to governing bodies, committees, and other organizational functions. This long-term contract position is based in Oakland, California, and requires a combination of on-site and remote work. The ideal candidate will have experience with public meetings, including familiarity with The Brown Act, as well as proficiency in entry-level administrative tasks such as scheduling and coordination. Responsibilities: • Provide administrative support to governing bodies, boards, committees, and ad-hoc meetings, ensuring smooth operations. • Coordinate public hearing processes, including preparing agenda packets, publishing notices, recording proceedings, and drafting minutes. • Ensure compliance with legislative and regulatory requirements during board and committee meetings. • Conduct thorough research and analysis to support organizational projects, programs, and activities. • Manage calendars by scheduling meetings, organizing events, and resolving conflicts in schedules. • Prepare high-quality documents such as presentations, reports, agendas, and special projects using Word, Excel, and PowerPoint. • Maintain records systems and databases, ensuring data integrity and adherence to retention policies. • Respond to operational and administrative inquiries, identifying and resolving issues as needed. • Oversee food orders and meeting room arrangements to support organizational events and functions. • Support inbound and outbound communication, including answering calls and managing email correspondence. Requirements • At least 3 years of experience in administrative or clerical roles. • Knowledge of The Brown Act and experience with public meetings. • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. • Strong organizational skills with the ability to manage schedules and prioritize tasks effectively. • Familiarity with data entry and maintaining records systems. • Excellent customer service and interpersonal skills. • Ability to communicate professionally via email and phone. • Experience working with government agencies or programs is a plus. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .