At Bon Secours Mercy Health, we are dedicated to continually improving health care quality, safety and cost effectiveness. Our hospitals, care sites and clinicians are recognized for clinical and operational excellence. The job location will be at 8550 Magellan Parkway, Suite 1100, Richmond, VA 23227 **PRIMARY FUNCTION/GENERAL PURPOSE OF POSITION:** Under minimal supervision, provides secretarial, clerical, and administrative support services such as drafting and preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files, and conducting special projects. Duties require a thorough knowledge of supervisors' areas of responsibility to gather data and prepare reports, answer correspondence, conduct projects, type complex medical text, work knowledge of medical terminology, and so forth. **JOB FUNCTIONS:** + Performs a wide variety of typing duties such as composing correspondence, preparing forms, tables, charts, records, statistical tables, schedules, and so forth which are often confidential in nature and may require taking and transcribing shorthand and/or Dictaphone dictation. + Reviews correspondence, memoranda, and routine reports prepared by others for a supervisor to ensure proper format, typographical accuracy, adherence to procedures, and all necessary background information is attached. Submits materials for supervisor's review. + Types copies, and distributes complex administrative reports, statements, rosters, and so forth, performs difficult data and/or information gathering, and drafts and prepares special reports/analyses for review by supervisor. + Reviews and screens visitors and telephone calls ascertains callers’ needs and tactfully refers caller to appropriate personnel. Responds to inquiries concerning general administrative activities and operations and refer complex and/or sensitive inquiries to the appropriate person(s). + Regularly engages in a variety of contacts inside and outside the hospital to obtain or relay information, arrange meetings, gather data, and often deal with executives, medical staff, or important outsiders. In absence of, or as directed by the supervisor, may be required to relay confidential or sensitive information. + Receives, and reads incoming correspondence, reports, memoranda, and the like; screens items that can be routinely handled, prepares appropriate responses, and forwards remaining materials to supervisor or others along with necessary background information. + Arranges meetings, conferences, schedules, interviews, and appointments, complete travel arrangements, and maintains the supervisor's business calendar. + Answers inquiries concerning activities and operations of subordinate departments by referring to and interpreting established policies and procedures. + Establishes, maintains, and revises recordkeeping and filing systems and classifies, sorts, and files correspondence, articles, records, and other documents. + Schedules, and prepares all necessary materials, maintain mailing lists and coordinates all logistical aspects of meetings. Records and types of minutes of the various meetings and distributes completed minutes to appropriate individuals. **EMPLOYMENT QUALIFICATIONS:** + Work requires skills related to proofing and editing reports, correspondence, and the like for accuracy, sentence structure, and readability as well as drafting correspondence and reports, performing semi-complex arithmetic calculations when preparing administrative reports, and developing and overseeing the maintenance of recordkeeping and filing systems at a level normally acquired through completion of one year of business school. + Two or more years of progressively more responsible secretarial/administration work experience. Proficiency in the operation of a desktop PC, word processing software WordPerfect and Microsoft WORD, and facsimile and electronic typewriting equipment. + Previous work experience required in an administrative/secretarial capacity that required the handling of administrative details such as preparing reports by combining confidential data from several sources; communicating with a diverse group of internal and external callers and visitors; arranging meetings andconferences; assembling highly confidential and sensitive information; formatting and typing complex tables, forms, and reports; and developing routine responses to a variety of correspondences. Many of our opportunities reward* your hard work with: Comprehensive, affordable medical, dental and vision plans Prescription drug coverage Flexible spending accounts Life insurance w/AD&D Employer contributions to retirement savings plan when eligible Paid time off Educational Assistance And much more *Benefits offerings vary according to employment status All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com