Description We are looking for an organized and detail-oriented Administrative Assistant to join our team in Phoenix, Arizona. This Contract-to-Permanent position is ideal for someone who thrives in a fast-paced environment and enjoys coordinating communication and administrative tasks. The successful candidate will play a key role in supporting office operations and ensuring smooth workflows. Responsibilities: • Coordinate communication between service technicians and the service controller, relaying instructions and scheduling assignments. • Manage purchase orders (POs) and ensure accurate record-keeping. • Gather and document detailed information related to service calls. • Perform dispatch-related tasks, including assigning service calls based on directions from the service controller. • Answer incoming calls and provide courteous assistance to clients and team members. • Maintain and update data entry records accurately and efficiently. • Perform receptionist duties such as greeting visitors and handling inquiries. • Utilize Microsoft Excel for data tracking and reporting. • Assist with QuickBooks-related tasks as needed, ensuring financial records are up-to-date. Requirements • Proven experience in administrative assistance or office support roles. • Strong communication skills, both written and verbal, with the ability to coordinate effectively. • Proficiency in Microsoft Excel and other basic office software. • Experience handling inbound calls and providing receptionist duties. • Ability to perform accurate data entry and maintain organized records. • Familiarity with dispatching processes is a plus. • QuickBooks experience is preferred but not required. • Excellent organizational skills and attention to detail. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .