**Be the Backbone of Our Field Service Team! PDS Tech Commercial is Hiring an Administrative Assistant for A Leading HVAC Manufacturer!** **Location:** City of Industry, CA | **Pay Rate:** $32 - $34/hr | **Schedule:** Mon-Fri (7am - 4pm) **Make a Bigger Impact Behind the Scenes.** At PDS Tech Commercial, we don't just make things — we make things happen. We're seeking a detail-obsessed, process-driven Administrative Assistant to support our Field Service Team in the fast-paced world of manufacturing. If you’re known for keeping chaos in check and love making systems run like clockwork, this is your moment. **What You’ll Be Doing:** This role is equal parts admin wizard, operations coordinator, and communication liaison. You’ll ensure our Field Service Team is fully equipped, properly certified, and in the right place at the right time — all while keeping the paperwork flowing and the calendars synced. **Your daily mission will include:** + Managing incoming and outgoing calls, visitors, mail, and supplies — classic admin duties, expertly handled. + Generating weekly/monthly service reports and dashboards to track scheduling, invoicing, and technician training. + Monitoring field service issues and ensuring timely resolution. + Reviewing time and expense reports to calculate billable/non-billable hours for finance. + Coordinating customer communications and scheduling Field Service Engineers. + Keeping technician certifications current and ensuring equipment readiness. + Creating quotes, tracking estimates, and managing purchase orders. + Handling procurement and vendor payments, including fleet vehicle logistics. + Organizing team meetings, resolving field-related questions, and improving internal processes. + Supporting travel documentation for field teams and managing vendor invoicing. **What You Bring to the Table:** **Required:** + High School Diploma or GED. + Strong organizational and time management skills. + Confident communication skills (written and verbal). + Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment. + Proficiency with Microsoft Office Suite (Excel, Outlook, Word, PowerPoint). **Preferred:** + Prior experience in a manufacturing or field service environment. + Familiarity with reporting tools, scheduling platforms, or service-related software. + Basic understanding of financial processes like invoicing and POs. **Why Join PDS Tech Commercial?** Because at PDS Tech Commercial, you’re not just part of a company — you’re part of a mission. We’re an industry leader supporting some of the biggest names in manufacturing. We value precision, reliability, and people who can think three steps ahead. You’ll be part of a team that celebrates proactive problem-solving, operational excellence, and people who make the impossible look easy. We offer: + A collaborative, no-nonsense team environment. + Opportunities to grow your skills and advance your career. + A role where your organizational superpowers truly matter. **Ready to Take Charge?** Apply now and bring your A-game to the heart of our operations. If you're someone who thrives on structure, loves helping others succeed, and knows how to juggle (metaphorically, but hey, we’re impressed either way) — we want to meet you. **PDS Tech Commercial is waiting for your talent. Let’s build something great together.** **Pay Details:** $32.00 to $34.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance **Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.