Description We are looking for a skilled Administrative Assistant to join our team in Mahwah, New Jersey. This is a long-term contract position that requires on-site presence to support a variety of business operations, including order processing, inventory management, and customer service. The role will involve maintaining accurate records, assisting with shipping tasks, and providing administrative support to the sales team. Responsibilities: • Accurately process incoming cosmetic orders and ensure all details are correctly entered into the order management system. • Verify pricing and invoice accuracy, coordinating revisions with customers through the appropriate portals when necessary. • Prepare shipping documentation, including FedEx forms and Certificates of Analysis, while ensuring all required paperwork is completed. • Manage sample requests for cosmetic and nutritional products, ensuring timely fulfillment. • Provide administrative support to the sales team by organizing data and handling various tasks. • Collaborate on special projects as assigned to improve operational efficiency. • Offer coverage for team members during their absence and maintain seamless workflow. • Maintain organized filing systems to ensure easy access to important documents. Requirements • Proven experience in administrative roles, with a focus on order processing and customer service. • Proficiency in data entry and familiarity with systems such as SAP. • Strong organizational skills and attention to detail. • Ability to handle inbound calls professionally and provide excellent customer service. • Experience with preparing shipping documentation and managing inventory. • Effective communication skills and the ability to collaborate with diverse teams. • Ability to multitask and prioritize tasks in a fast-paced environment. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .