Administrative Assistant Job Details Job Location Fresno - 1900 N Gateway - Fresno, CA Position Type Full Time Education Level High School Salary Range $22.00 - $22.00 Hourly Job Category Admin - Clerical Description POSITION SUMMARY: Person in this position will be responsible for the clerical and secretarial aspects of the Housing Services department as well as provide direct support to the Program Director in a variety of administrative tasks. Essential Job Functions include those listed below. Essential Job Functions include those listed below. ESSENTIAL JOB FUNCTIONS: + General administrative/secretarial support to the Director, i.e., scheduling appointments, correspondence, managing incoming/outgoing phone contacts, typing monthly, quarterly and annual reports and other related duties. + Ordering supplies for the department + Coordination and preparation of designated programmatic meetings including meeting announcements, agenda, meeting material and recording/transcription of minutes of meetings. + Format information for internal and external communication (memos, emails, presentations, reports, etc.) + Attendance with and/or representation of the Director or designee at various community meetings when requested. + Provide clerical support to the Director and other administrative staff as requested. + Manage directors’ calendar and set up meetings. + Screen and direct incoming calls appropriately + Make travel arrangements for staff members as needed. + Maintain filing system for administrative files and any other relevant files. + Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff. + Must Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation; and + Perform all other duties as assigned. Qualifications ESSENTIAL QUALIFICATIONS: To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Experience and Competencies: + Excellent communication skills. + Good computer skills. + Good documentation skills. + Excellent computer skills to encompass Microsoft Office applications (Word, Outlook, Excel, etc.) + Bilingual is preferred. + Superior writing skills. + Attention to detail. + Highly Motivated. + Be able to multi-task Ability to work well in a team environment. + Adherence to the highest standard of ethical conduct, especially to standards governing. + confidentiality. + The ability to stay calm under pressure. + Extensive knowledge in the area being researched. + Time-management skills + The ability to empathize with others. + Professional appearance and demeanor. + Must be culturally/linguistically sensitive to populations served. + Valid driver’s license and ability to obtain and maintain WestCare’s vehicle insurance is required. + Must be able to obtain and maintain a successful criminal history background check. + CPR Certification, First Aid Certification, and an annual Tuberculosis test. + During your tenure with WestCare there may be new requirements, including, but not limited to vaccinations that are issued by local, State, Federal, and/or Funders that WestCare may have to comply with. Should this occur Human Resources or appropriate personnel will inform you. EDUCATION and/or EXPERIENCE: + Past experience in high-level secretarial position, preferably in a social service setting. + Prior data experience. + High School diploma or equivalent is required. LICENSURE/CERTIFICATION: + Not applicable for this position. WORKING CONDITIONS: + Work is primarily performed in an office or in a Residential treatment setting.