The Emergency, Medicine and Critical Care Program at the Juravinski Hospital site includes the following clinical service areas; Juravinski Hospital Emergency Department, Medicine units E3, F3, F5, SSMU and Critical Care, ICU level 0, ICU level 1 and B3 CCU. The programs units and services are aimed to provide the Best Care for All, starting with the access to services in the Emergency departments through admission to our inpatient areas.
Provides administrative support to the Program Director. This role also includes supporting the JH Site Capital Contingency Committee and the Joint Health and Safety Committee. The Administrative Assistant has the ability to exercise good judgment in a variety of situations, maintain confidences while balancing multiple priorities including managing calendars, coordinating meetings/events, preparing various meeting materials and documents, attending meetings and recording meetings, monitoring action items and developing related reports. The Administrative Assistant serves as a central liaison for the Program Director. The role is integral to providing information and clear communication relative to services, staff, projects and issues within the program. Coordination of activities and projects related to the program and respective deadlines. The role requires excellent communication skills to effectively collaborate with directors, senior leaders, interprofessional practice chiefs, clinical managers, physicians, staff, health care providers, other administrative assistants, and various external stakeholders. Ensuring strict confidentiality is to be maintained at all times.
Provides administrative support to the Program Director. This role also includes supporting the JH Site Capital Contingency Committee and the Joint Health and Safety Committee. The Administrative Assistant has the ability to exercise good judgment in a variety of situations, maintain confidences while balancing multiple priorities including managing calendars, coordinating meetings/events, preparing various meeting materials and documents, attending meetings and recording meetings, monitoring action items and developing related reports. The Administrative Assistant serves as a central liaison for the Program Director. The role is integral to providing information and clear communication relative to services, staff, projects and issues within the program. Coordination of activities and projects related to the program and respective deadlines. The role requires excellent communication skills to effectively collaborate with directors, senior leaders, interprofessional practice chiefs, clinical managers, physicians, staff, health care providers, other administrative assistants, and various external stakeholders. Ensuring strict confidentiality is to be maintained at all times.
Monday - Friday, days
This position is temporary until December 2025.
Monday - Friday, days
This position is temporary until December 2025.
1. Graduate of Community College Business Office Administration program or equivalent
2. Minimum 3 -5 years experience supporting senior level management preferably in a healthcare environment
3. Strong administrative and organizational background, ability to prioritize, multi task, schedule and carry out tasks with strong attention to detail, strong organization and time management skills
4. Demonstrated excellence in effective communication within a professional environment (written and verbal) and interpersonal skills, with expertise in agenda and minute taking skills
5. Proficient software and computer skills in MS Word, MS PowerPoint, MS Access, MS Excel, and Outlook. Knowledge of Kronos, including Recruitment and Payroll, Taleo, Axiom, management information tool, and Eway ordering.
6. Proficient keyboarding skills
7. Effective and creative problem solving and analytical skills
8. Team player with strong sense of ownership and accountability; ability to work independently using own initiative, organize and establish priorities
9. Demonstrated ability to develop systems that create efficient work flow
10. Demonstrated commitment to the HHS vision and continuous quality improvement
11. Demonstrated understanding of the corporate context and ability to make suggestions and create systems which will assist the program within this context
12. Demonstrated interested in new learning
1. Graduate of Community College Business Office Administration program or equivalent
2. Minimum 3 -5 years experience supporting senior level management preferably in a healthcare environment
3. Strong administrative and organizational background, ability to prioritize, multi task, schedule and carry out tasks with strong attention to detail, strong organization and time management skills
4. Demonstrated excellence in effective communication within a professional environment (written and verbal) and interpersonal skills, with expertise in agenda and minute taking skills
5. Proficient software and computer skills in MS Word, MS PowerPoint, MS Access, MS Excel, and Outlook. Knowledge of Kronos, including Recruitment and Payroll, Taleo, Axiom, management information tool, and Eway ordering.
6. Proficient keyboarding skills
7. Effective and creative problem solving and analytical skills
8. Team player with strong sense of ownership and accountability; ability to work independently using own initiative, organize and establish priorities
9. Demonstrated ability to develop systems that create efficient work flow
10. Demonstrated commitment to the HHS vision and continuous quality improvement
11. Demonstrated understanding of the corporate context and ability to make suggestions and create systems which will assist the program within this context
12. Demonstrated interested in new learning
Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.
To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website.
Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact HR Operations at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.
This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment
Proficiency in both Official Languages, French and English, is considered an asset
If this position is temporary, selection for this position will be as per the outlined Collective Agreements:
Article 30 (k), CUPE Collective Agreement
Article 10.7 (d), ONA Collective Agreement
Article 13.01 (b) (ii), OPSEU 273 Collective Agreement
Article 14.04, OPSEU 209 Collective Agreement
Article 2.07 and Article 13, PIPSC RT Collective Agreement
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