Administrative Assistant Company: WMC Advanced Physician Services PC City/State: Valhalla, NY Category: Clerical/Administrative Support Department: Mental Health Union: No Position: Full Time Hours: 8:30am-5:00pm Shift: Day Req #: 43506 Posted Date: Jul 31, 2025 Hiring Range: $24.07-$30.26 Apply Now External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/30009) Internal Applicant link Job Details: Job Summary: The Administrative Assistant works to ensure that the daily operations of the clinic function as smoothly as possible. The Administrative Assistant engages in a wide variety of administrative support functions, with particular attention to regulatory and billing compliance issues. Responsibilities: + Maintains a professional appearance and a clean, safe environment. + Respects patients by recognizing their rights; maintaining confidentiality. + Utilizes technology, including specialized software as applicable, to maximize productivity. + Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports. + Develops and maintains electronic files as necessary. + Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner. + Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff. + Tracks/Reconciles missing or outstanding electronic billing documentation. + Reconciles clinical documentation with billing documentation. + Sends e-mails to clinical staff requesting addendums and e-signatures and confirms completion before billing. + After completing a date of service reconcile all the names in the schedule. + Scans paper documents into electronic medical records. + Accesses protected health information (PHI) in accordance with departmental assignments and guidelines and maintains compliance with HIPAA, local, state, federal, and other agencies rules and regulations. + Reviews and checks records to insure legal and hospital accreditation requirements have been met. + Receives, greets, and directs patients and guests, in person or via telephone. + Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties. + Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies. + Other duties as assigned. Qualifications/Requirements: Experience: Previous administrative, clerical, or secretarial experience, required. Education: Bachelors, required. Licenses / Certifications: Other: Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint). About Us: WMC Advanced Physician Services PC Benefits: We offer a comprehensive compensation and benefits package that includes: + Health Insurance + Dental + Vision + Retirement Savings Plan + Flexible Savings Account + Paid Time Off + Holidays + Tuition Reimbursement Apply Now External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/30009) Internal Applicant link Talent Community Search Jobs Hiring Events (https://wmchealthjobs.org/job-events-list/)