Job Description
The Administrative Assistant position involves securing contract signatures from vendors and facilitating the procurement and exchange of contract documentation among internal and external stakeholders. This role requires methodical maintenance of contracts within the Contract Lifecycle Management (CLM) system, ensuring accuracy and compliance with Canadian trade agreements and organizational policies. Additionally, the position provides training and assistance on records management policies, and supports financial and supply chain systems to enhance healthcare delivery.
ResponsibilitiesMaintain contract records within the CLM system.Ensure compliance with Canadian trade agreements and organizational policies.Route audit and FOIP information requests.Provide training on records management policies and procedures.Facilitate access to procurement systems and manage user accounts.Proof and format system access documents.Track records in Excel.Answer phone calls and emails.Create documents as required.Act as a point of contact for stakeholders.Provide administrative support to Contract Coordinators.Review requests from the AHS Contracting department.Process and triage submitted requests.Support access to various online platforms.Essential SkillsProficiency in administrative support and data entry.Expertise in Microsoft Office Suite tools with 3 years of experience.2 years of relevant experience in a similar role.Additional Skills & QualificationsPost-secondary education in supply chain, procurement, business, or related field (minimum 2-year diploma).Post-secondary education in office administration.1 year of experience with MS 365 SharePoint Online admin portal.1 year of experience in coordinating contract documents.1 year of working experience with Oracle 12.1.2.Work Environment
This is a Hybrid role primarily working remotely, with occasional in-office meetings in Edmonton, AB. Standard work hours are 8:15 AM to 4:30 PM Alberta time, Monday through Friday, excluding provincial holidays. The office is located at Telus Plaza North Tower, Edmonton, AB. Travel and associated expenses to and from Edmonton for meetings are at no cost to the Province.
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Workplace Type
This is a hybrid position in Edmonton,AB.
À propos d'Actalent:
Actalent est un chef de file mondial des services d’ingénierie et de sciences et des solutions de talents. Nous aidons les entreprises visionnaires à faire progresser leurs initiatives en matière d’ingénierie et de science en leur donnant accès à des experts spécialisés qui favorisent la mise à l’échelle, l’innovation et la mise en marché rapide. Avec un réseau de près de 30 000 consultants et plus de 4 500 clients aux États-Unis, au Canada, en Asie et en Europe, Actalent est au service d’un grand nombre d’entreprises du classement Fortune 500.
Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à actalentaccommodation@actalentservices.com pour connaître d’autres options d’accommodement.
About ActalentActalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.