JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Administrative Assistant - Chicago

We are currently seeking an Administrative Assistant to support the Investor Solutions Team (IST).  The position is located in Chicago, IL. This vital administrative position manages daily administrative tasks, coordinates logistics, and provides project assistance to ensure timely completion of team objectives within our dynamic, collaborative workplace.

Administrative Support

Maintain calendars, schedule appointments, coordinate calendars, and manage travel for multiple team membersCoordinate travel arrangements, itineraries, and expense reports and invoices for team membersCoordinate logistics for client events, team meetings, and other gatheringsHandle incoming communications (phone calls, emails) and direct them to appropriate team membersMaintain team calendar of key dates, deadlines, and deliverablesUpdate contact databases and client relationship management (CRM) systems with accurate informationPrepare and format standard correspondence, presentations, reports, and other documentsOrganize and prepare materials for client meetings, presentations, and internal team sessionsTrack and follow up on action items from team meetings and client interactionsSupport the distribution of investor communications and marketing materialsSend documents via mail, UPS or FedExEfficiently handle executives' requests and inquiriesMaintain and organize digital filing systems for team documents and recordsOrder supplies and submit equipment requests for team membersProvides backup coverage for other areas as neededHandles any other miscellaneous duties as requested

Qualifications

Associate's degree or higher; business administration preferred5-10+ years of administrative experience, preferably in a professional services environmentStrong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Experience with scheduling, calendar management, and meeting coordinationBasic understanding of office procedures and administrative processesExcellent organizational skills and attention to detailProfessional communication skills, both written and verbalAbility to maintain confidentiality with sensitive informationBasic knowledge of document management and filing systemsStrong time management and self-motivation abilitiesAbility to multi-task in a fast-paced environment, working within a team structure and independentlyCustomer service orientation with friendly, helpful attitudeCritical thinking to analyze problems and develop and implement practical, effective solutions

Competencies

Organizational efficiency and time managementAttention to detail and accuracyProfessional communication and interpersonal skillsProactive and solution-oriented mindsetAdaptability and flexibility in a fast-paced environmentBasic technology aptitude and digital tools proficiencyDiscretion and confidentialityTeam-oriented and collaborative approach

WHAT'S IN IT FOR YOU

Estimated total compensation:Join an industry leader and shape the future of commercial real estateDeep investment in cutting-edge technologyComprehensive and competitive benefits planSupport for growth and development opportunitiesOpportunity to advance your career from within

Estimated total compensation for this position:

70,000.00 – 70,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –Chicago, IL

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.