Description Job Summary The Administrative Assistant plays a vital role in supporting the Project Management team, ensuring seamless day-to-day operations and aiding in the efficient execution of projects. This position requires a proactive, resourceful, and professional individual with a strong sense of integrity. Success in this role hinges on attention to detail, financial acumen, and exceptional organizational and communication skills. Key Responsibilities + Administrative Support: Oversee office operations, including phone calls, meetings, visitor support, and administrative tasks (filing, typing, scanning, travel arrangements). + Project Assistance: Aid in project proposals and bids; manage project documentation, approvals, milestone tracking, transmittals, submittals, O& M manuals, warranty letters, and closeout documents. + Contracts & Compliance: Handle insurance certificates, bonds, contracts, and change orders while ensuring accounting coordination. + Data & Process Management: Oversee PCO process in ProjectSight, ensuring reconciliation with accounting software. + Other Duties: Support special projects, coordinate office events, and manage project drawings (copying, scanning). Requirements + Proficiency in computer software, especially Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam. + Minimum of 3 years as an Administrative Assistant, preferably within the construction industry. + Strong organizational and multitasking skills with excellent time management. + Exceptional interpersonal and communication skills (written and verbal). + High-level analytical thinking and problem-solving abilities. + Strong administrative writing and report preparation skills. + Demonstrated professionalism, integrity, and ability to maintain confidentiality. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .