Administrative Assistant Next Job Apply for Job Job ID 22836 Location Toronto, Ontario Annualized Hiring Range $49,030 - $67,407 *Compensation commensurate with experience Dept/Program Name Neurology - Administration Target Openings 1 Work Type Hybrid Hours of Work 35.00 FTE 1.00 Contract Length Level of Police Check Criminal & Judicial Record Date Posted 2025-07-22 Deadline to Apply 2025-08-01 Add to My Favorite Jobs Email this Job **About SickKids** Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice. When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_ . Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare. **Position Description** We are currently looking for an Administrative Assistant to join the Division of Neurology supporting 3 of our dynamic paediatric neurologists including coordinating all aspects of their work related to administrative, education, research, and finance. This is a hybrid working environment. **Here's What You'll Get to Do** Administration: · Provide general administrative support to physicians · Maintain physicians' complex calendars, providing strategic calendar management · Schedule and coordinate meetings and rounds, prioritize requests and arrange conference rooms, catering, and audiovisual support as needed · Coordinate travel arrangements including air travel, accommodations, ground transportation, conference registration fees, travel itineraries, and processes travel expense reimbursements · Prepare reports, documents, letters, some of which may be highly confidential in nature · Record and transcribe meeting minutes · Review and distribute mail, lab results, and correspondence · Handle incoming inquiries and respond appropriately · Work individually and in collaboration with our administrative team on projects · Update clinic staff when there are changes to physicians' availability; submit clinic cancellations in a timely manner · Provide back-up coverage for other administrative staff during absences Academic: · Update and maintain physicians' curriculum vitae · Prepare and maintain teaching dossiers · Prepare documents and provide support to physicians during annual and triennial review process, reappointment and academic promotions · Assist in organizing, planning, and implementing conferences, symposiums, and events · Organize guest speakers and visiting lectureships Research: · Maintain Common CV and biosketches · Provide administrative support for scientific reviews · Assist in grant submission and understand the various granting agencies · Track renewals of grants and Research Ethics Board (REB) renewals · Conduct literature searches and pull articles as required and maintain reference and citation database (i.e. PubMed) · Provide assistance in the preparation of publications, manuscripts, and abstracts · Provide assistance with research projects as required · Assist with journal articles, poster presentations and abstracts · Support human resources processes and onboarding of research, summer students and lab personnel, additional staffing needs including payroll, systems access, off boarding · Maintain multiple research accounts, overseeing the processing of lab supplies and verify expenditures Financial: · Oversee the management of department finance accounts, ensuring compliance with the Hospital's finance and procurement policies · Analyze financial reports, action discrepancies, reconcile management information reports ensuring budgets are balanced monthly · Monitor and reconcile journal line entries, process expense reports, reconcile corporate credit card statements ensuring entries are processed and comply with the institutional policy **Here's What You'll Need** · Post-secondary degree/diploma in business or office administration · Several years of administrative experience, preferably in the health care industry · Experience providing administrative support for physicians is an asset · Expert knowledge and proficiency in all Microsoft Office applications (Outlook, Word, Excel, PowerPoint) · Experience using Adobe Professional and Endnote/Reference Manager · Exceptional interpersonal, oral and written communication skills · Proven ability to prioritize work in an efficient and organized manner · Highly developed analytical, evaluative and problem-solving skills · Demonstrated high level of judgment, tact and diplomacy in interacting with a wide variety of internal and the public · Ability to work well independently as well as in a team environment · Ability to work in a fast-paced work environment with many interruptions and multiple priorities · Demonstrated commitment and actions in advancing equity, diversity, and inclusion objectives. **Here** **'** **s What You** **'** **ll Love** · This position is eligible for employee benefits coverage including but not limited to; health, dental and life insurance. The full benefits package will be discussed at the time of offer. · A focus on employee wellness with our new Staff Health and Well-being Strategy (https://2025.sickkids.ca/staffwellbeing/) . Self-care helps us support others. · A hospital that welcomes and focuses on Equity, Diversity, and Inclusion (https://2025.sickkids.ca/edi/) . · The opportunity to make an impact. Regardless of your role or professional interest, you will be making a difference at SickKids and contributing to our vision of _Healthier Children. A Better World_ . · For more on why you'll love working at SickKids, visit our careers site (https://www.sickkids.ca/en/careers-volunteer/careers/) . **Employment Type** · Permanent full-time · 1.00 FTE · 35 hours per week · Hybrid model of work **Our Commitment to Diversity** SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion. (https://www.sickkids.ca/en/about/edi/workplace-inclusion/) **Accessibility & Accommodation** If you require accommodation during the application process, please reach out to our aSKHR team (ask.hr@sickkids.ca) . SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially. **How To Apply** Technical difficulties? Email ask.hr@sickkids.ca with a short description of the issues you are experiencing. We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance. **Tip:** Combine your cover letter and resume into **ONE** document of 20 pages or less as you cannot upload multiple documents as part of your application.