Job Title: Administrative Assistant
Job Description

The Administrative Assistant will provide vital support to three managers, assisting with projects and offering back-up support to other administrative assistants. This role involves coordinating meetings, preparing agendas, managing calendars, arranging travel, maintaining logs and reports, and facilitating communication through conference calls and printed materials.

ResponsibilitiesProvide administrative support to three managers and assist with projects or back-up support to other administrative assistants.Coordinate and arrange meetings, including agenda preparation, meeting invitations, and reserving facilities and resources.Send out monthly bulletins and maintain contact lists and calendars in Outlook.Arrange and coordinate travel schedules and reservations.Maintain various logs, reports, and templates.Assist and/or arrange conference calls.Copy and distribute correspondence or other printed materials.Greet scheduled visitors and direct them to the appropriate area or person.Assist managers with planning and scheduling of activities.Ensure regular, reliable attendance and work productively to meet deadlines.Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.Perform work safely and effectively, following oral and written instructions, including warning signs and equipment use.Work during normal operating hours to organize and complete work within given deadlines, with overtime and weekend work as required.Essential SkillsAdministrative support experienceData entry skillsCustomer service proficiencyClerical skillsProficiency in Outlook and Microsoft OfficeFront desk managementCalendaring and administrative assistanceExperience supporting high-level executives3-5 years of experience in administrative rolesExperience in expensing and calendar managementAdditional Skills & QualificationsExcellent communication skills, both verbal and writtenComfortable with presentingStrong organizational and time management skillsAbility to multi-task and prioritize effectivelyDetail-oriented with strong analytical skillsAbility to work well with others in all capacities within the companyAbility to maintain confidentiality and professionalismAdaptability and anticipation skillsWork Environment

The position operates within a professional office environment from Monday to Friday, 8am to 5pm, supporting 5-8 people daily and managing office supply upkeep.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Federal Way,WA.

Application Deadline

This position is anticipated to close on Jul 31, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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