Linde Gas Equipment Inc
Administrative Assistant
Location: Fairless Hills, PA

The Administrative Assistant will provide comprehensive and professional administrative support to local Management and Staff personnel. Providing accurate and timely customer support, reconciliation and resolution will be a key function of the Administrative Assistant.

What we offer you

Competitive compensationComprehensive benefit plan (medical, dental, vision and more)401(k) retirement savings planPaid time off (vacation, holidays, PTO)Employee discount programsCareer growth opportunities

What you will be doing:(1st Shift)

Answers Facility phone, screens and processes telephone calls effectively, and performs proper selection for putting calls through to appropriate partyPoint of contract for various administrative and process needsInteracts with customers and staff by answering incoming calls and addressing requestsPrepares check requestsProcesses departmental invoices for paymentConducts analysis and research to address invoicing questionsCoordinates meeting room availability and lunch as necessaryOrders and maintains building suppliesAssembles and analyzes information, manuals, agendas, correspondence and memorandaResponsible for safety communication tracking responsesUpdates shared reference informationProcesses and tracks postage spend and return postageMonitor building safety security, inspect and requests technicians as neededMinor maintenance and equipment repairsBuilding orientation for visitors and tempsSupervising service contractors and vendorsAssist and coordinate employee activitiesTranscribes notes, letters, memos and/or reports and may take dictationProduces KPI reports, graphs, charts, presentationsMay monitor budgetary spending by verifying charges against budget and reconciling accounts on as needed basisExecutes purchases based upon approved requisitions obtained from business clientsPrepares accurate, time data collection and reporting off-key performance indicatorsUses business software systems to retrieve information, verify inventory levels and processAnswers mail and inquiries; follows up with other departments to ensure that requests are carried outCompletes both routine and non-routine daily and weekly assignmentsInteracts with multiple internal/external clientsElectronically corrects ticket processing errors to be uploaded into JD Edwards systemOther duties as assigned