Your Opportunity as the Administrative Assistant – Human Resources

The Administrative Assistant provides administrative and overall support to the Human Resources Leadership Team as well as the broader Human Resources organization.  The Administrative Assistant will handle confidential and sensitive information for these leaders and serve as a liaison to various partners. 

Location: Orrville, OH (Close proximity to Cleveland/Akron)

Work Arrangements: Hybrid - onsite a minimum of 9 days a month primarily during core weeks as determined by the Company; maybe more as business need requires

In this role you will:

Provide general administrative support to the Human Resources Leadership Team  

Small-medium project management support, including activities such as synthesizing pre-work input and distilling into key themes, summarizing meeting notes and action items, and following up with team members and extended teams to ensure timely completion of tasks 

Schedule / coordinate meetings across various groups, Leadership teams, and others 

Large meeting and event planning including arranging travel, logistics, creating and maintaining agendas and material preparation

Manage communication channels for Regional HR organization – Microsoft Teams, SharePoint, Monthly Meetings, Annual Meetings, etc. 

Administrative and coordination support across the internship program – registration of career fairs & events, logistic planning and set-up (booking rooms, catering, etc.)

Assist in development and management of Cost Center Budgets; development of PO’s, monthly reconciliations, troubleshooting and leading the monthly forecast vs budget reviews

Support HR Communications with project management and content delivery 

Workday Help Article Management – upload, update, mange access, etc. 

Subject matter expert on creating and administering survey tools – Microsoft Forms, Perceptyx, etc. 

Subject matter expert on Workday reporting – help drive improvement opportunities with reporting capabilities 

Serve as the Area Records Coordinator for the HR organization  

Maintain the physical office space for the HR organization  

Work collaboratively with other administrative assistants to execute meetings, events and key projects seamlessly 

The Right Place for You

We are bold, kind, strive to do the right thing, we play to win, and we believe in a strong community that thrives together. Our culture is rooted in our Basic Beliefs, and we believe in supporting every employee by meeting their physical, emotional, and financial needs.

What we are looking for:

Minimum Requirements:

Administrative assistant experience

Event planning experience

Budget management and procurement process and system experience

Ability to handle highly sensitive and confidential situations and information with discretion  

Demonstrated confidence and presence with leadership 

Strong Communication skills 

Ability to proactively anticipate needs and to work accurately and successfully in a timely manner, with limited amount of supervision 

Proven ability to problem-solve, multi-task and deliver quality results under tight deadlines 

Thrives in a multi-task, fast-pace environment with competing priorities 

Demonstrates a high sense of urgency, while exuding a calm presence under pressure and deadlines 

Ability to take meeting notes and publish minutes (e.g., key points & decisions)  

Ability to organize self and take initiative to keep team organized    

Strong computer skills (comfortable with technology, proficient in Microsoft Suite programs) 

Additional skills and experience that we think would make someone successful in this role (not required):

Workday knowledge management and reporting experience

Learn more about working at Smucker:

Helping our Employees Thrive

Delivering on Our Purpose 

Our Continued Commitment to Ensuring a Workplace for All 

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