Description We are looking for a highly organized and proactive Administrative Assistant to join our team on a Contract-to-Permanent basis in Austin, Texas. This role is essential in ensuring smooth day-to-day operations by managing administrative tasks and supporting office functions. If you thrive in a dynamic environment and enjoy providing exceptional support, this opportunity is for you. Responsibilities: • Manage calendars, schedule appointments, and send timely reminders to ensure efficient time management. • Prepare accurate meeting minutes and assist in organizing board meeting logistics and materials. • Maintain a well-organized documentation and filing system for easy access to records. • Monitor office supply levels and place orders as needed to avoid shortages. • Arrange for routine maintenance and servicing of office equipment. • Handle incoming calls, directing them appropriately or addressing inquiries when possible. • Respond to administrative requests and inquiries from staff, members, and external stakeholders. • Organize travel arrangements, including booking flights, accommodations, and transportation. • Assist external auditors by gathering and providing required documentation promptly. • Coordinate with vendors to resolve administrative support issues effectively. Requirements • Proven experience in administrative support or a similar role. • Proficiency in managing calendars, scheduling, and organizing meetings. • Strong ability to handle inbound calls and provide effective communication. • Experience with data entry and maintaining accurate records. • Familiarity with receptionist duties and front office operations. • Excellent organizational skills and attention to detail. • Ability to coordinate with external vendors and manage office supplies. • Proficiency in using standard office software and tools. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .