Description We are looking for a detail-oriented and proactive Administrative Assistant to join our team in New York, New York. In this long-term contract role, you will play a pivotal part in supporting the People Team and ensuring seamless operations throughout the employee lifecycle. This position requires exceptional organizational skills, a commitment to confidentiality, and a strong focus on delivering outstanding service. Responsibilities: • Provide responsive and client-focused support to employees by managing the service desk, addressing inquiries about HR policies and programs, and escalating issues when necessary. • Conduct audits of employee data, ensuring accuracy and completeness, and coordinate with the People Ops Manager to address any discrepancies. • Oversee onboarding processes, including background checks and I-9 verifications, ensuring timely and accurate completion of all tasks. • Perform daily, weekly, and monthly audits of worker data, including I-9 documentation, to maintain compliance and data integrity. • Develop a thorough understanding of current processes, systems, and tools used by the People Team to enhance efficiency. • Manage sensitive information and documentation with the utmost confidentiality and accuracy. • Identify opportunities for process improvement and implement solutions to streamline administrative operations. • Support the maintenance and organization of employee records and ensure all updates are accurately reflected in the system. • Collaborate with team members to ensure consistent and smooth communication regarding HR-related matters. Requirements • Previous experience in administrative assistance, preferably within an HR or people-focused environment. • Demonstrated ability to handle sensitive information with discretion and maintain confidentiality. • Strong organizational skills with a keen attention to detail and accuracy. • Proficiency in managing ticketing systems and responding to employee inquiries. • Familiarity with onboarding processes and compliance requirements such as I-9 verifications. • Excellent communication skills, both written and verbal, with a focus on customer service. • Ability to perform data entry tasks and conduct audits to ensure accuracy. • Experience with administrative office tasks, including answering inbound calls and receptionist duties. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .