Who We Are 

At HUB International, we are a team of entrepreneurs. We believe in empowering our clients, and we do so by protecting businesses and individuals in our local communities. We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture. 

HUB is a leading insurance and employee benefits broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. With over 20,000 employees in over 600 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions. 

What We Offer You 

At HUB International, we want you to achieve an even work-life balance, and our benefits package allows you to manage your health, wellness, and financial future. HUB International will foster your learning, support your endeavors, and encourage your growth. We provide opportunities for career-driven individuals to move upward in our organization. Our successes breed your opportunity! 

Here’s Where You Come In 

The Administrative Assistant provides administrative support to a group of dynamic leaders across various departments. This role is ideal for someone who thrives behind the scenes—managing the details, improving systems, and keeping operations running smoothly. If you’re someone who anticipates needs, loves creating order, and enjoys being a steady hand in a fast-moving environment, we’d love to meet you.  

Job Responsibilities: 

Manage calendars, meetings, travel arrangements, and internal communications 

Coordinate logistics for team meetings, trainings, and events 

Prepare, track, and submit expense reports and other routine processes 

Maintain and update reports, data, and internal platforms 

Support key operational projects and facilitate ongoing task execution 

Assist with planning, scheduling, and follow-ups across multiple initiatives 

Provide general administrative support, including special projects and ad hoc needs 

 

Cultural Expectations: 

Determination – Unsatisfied until we are the best. We go the extra mile for clients and colleagues. 

Ownership – Responsible to each other, our clients, and our goals. 

Teamwork – Together we attain greater success. 

Sincerity – Giving and receiving direct and caring communication 

 

Qualifications: 

3+ years in an administrative or executive support role 

Strong organizational and time management skills 

Detail-oriented with excellent follow-through 

Proactive mindset — you don’t wait to be asked, you take initiative 

Ability to handle sensitive information with discretion and professionalism 

Comfortable managing multiple priorities in a fast-paced environment 

Proficiency in Microsoft Office Suite, Outlook, Zoom, and Teams 

Experience with internal tools, data platforms, or CRMs is a plus 

 

Department Human Resources

Required Experience:

Required Travel:

Required Education:

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

E-Verify Program

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