Administrative Assistant
New York State Civil Service
NY HELP No
Agency Board of Elections
Title Administrative Assistant
Occupational Category Clerical, Secretarial, Office Aide
Salary Grade NS
Bargaining Unit ASU - Administrative Services Unit (CSEA)
Salary Range From $47695 to $58447 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Exempt Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
County Albany
Street Address 40 N. Pearl Street, 5th Floor
City Albany
State NY
Zip Code 12207
Duties Description As member of the Compliance Unit, the duties and responsibilities of the Confidential Clerk, are as follows: 1. Assist with the preparation and processing of compliance reviews brought to obtain compliance with the requirements of Article 14 of the Election Law (Campaign Finance), as well as any proceedings or activities preceding or subsequent thereto, including word processing and clerical tasks.2. Assist with the intake and processing of any filings or documents received by the Compliance Unit, including word processing and clerical tasks. 3. Maintaining and log compliance reviews in various software packages. 4. Create and mail compliance correspondence to candidates and treasurers as applicable. Log returned mail.5. Advise filers on compliance issues.6. Scan compliance and campaign finance documents.7. Log and maintain electronic versions of campaign finance campaign materials.8. Provide administrative support for the Unit’s Continuing Legal Education seminars.9. Assist in the preparation of responses to subpoenas for the Counsel’s Office.10. Assist in the copying and filing of various documents in the appropriate location and maintenance of such filing system11. Additional assistance to and coordination with Counsel’s Office as needed.This position requires the ability to handle sensitive matters in a confidential manner. It also requires proficiency at Word and Excel and the routine use of email and a multi-line phone system.
Minimum Qualifications Four (4) years of progressively responsible office experience or general business or other related Experience. College or business school studies/training may be substituted in whole/part.
Additional Comments What we offer:• Extensive benefits package including paid leave, excellent health, dental, vision and retirement benefits
Some positions may require additional credentials or a background check to verify your identity.
Name Michelle Loffredo
Telephone 518-474-6336
Fax 518-474-1008
Email Address HR@elections.ny.gov
Address
Street 40 N. Pearl Street, 5th Floor
City Albany
State NY
Zip Code 12207
Notes on Applying To Apply, please send resume and cover letter no later than July 17, 2025. New York State is an Equal Opportunity Employer (EOE)
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