Description Our client is in need of a detail-oriented Administrative Assistant to join their team in San Antonio, Texas, 78219 area. This Contract-to-permanent position offers an excellent opportunity to support a dynamic engineering and construction environment through administrative and organizational expertise. The ideal candidate will excel in managing compliance audits, coordinating schedules, and maintaining essential records to ensure smooth project operations. Responsibilities: • Distribute Good Faith Requests for Quotes to vendors and manage bid submissions. • Assist in drafting and finalizing subcontracts following project awards. • Conduct monthly compliance audits in accordance with city, county, and state requirements using the Contract Management System. • Develop and maintain detailed spreadsheets for engineering estimates and project schedules. • Keep accurate records of project lists and subcontractor insurance logs. • Review certificates of insurance for compliance and maintain documentation. • Coordinate and obtain necessary permits, such as ROW permits. • Prepare informational flyers for project foremen and manage water meter reporting. • Collaborate closely with engineers to support various administrative needs. • Perform additional administrative tasks as required to support project workflows. Requirements • Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint. • Strong organizational skills and ability to manage multiple tasks simultaneously. • Experience in answering inbound and outbound calls with excellent customer service. • Skilled in data entry and email correspondence. • Ability to schedule appointments and maintain accurate records. • Familiarity with regulatory, safety, and on-site audits. • Knowledge of construction processes and contract management. • Effective time management and attention to detail in administrative functions. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .