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Ecolab is seeking an Administrative Assistant to support senior management and team members. In this role, you will participate in various projects and activities and provide advanced administrative support to leaders and the business. We are looking for a driven and resourceful Administrative Assistant who wants to work in an exciting and challenging environment. The job responsibilities for the Administrative Assistant would include (but are not limited to):

What’s in it For You:

The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, abundant energy and healthy environmentsThe ability to make an impact and shape your career with a company that is passionate about growthThe support of an organization that believes it is vital to include and engage diverse people, perspectives and ideas to achieve our best

What You Will Do:

Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materialsPull reports and information from Ecolab systemsCalendar management across time zonesManage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices Coordinate domestic and international travel arrangements  including processing of visas for international travel Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholdersPrepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptlyExercise judgment and make decisions to promote smooth workflow and prioritizationEnsure that internal and external client demands are metCreate, organize and manage various SharePoint sites and shared drives

This hybrid role will be located in our offices in Grapevine, TX.

Minimum Qualifications:

High School Diploma or equivalent 1 year of administrative or relevant experience Intermediate proficiency in MS Office (Outlook, Excel, PPT)Immigration sponsorship is not available for this position   

Preferred Qualifications:

Bachelor’s degreeAbility to successfully manage multiple, competing priorities to meet deadlinesExcellent verbal and written communication skills, with a strong customer service focus Organizational skills and attention to detail Ability to anticipate needs, be resourceful, and use sound judgment and tactCritical thinking, analytical, and problem solving skillsLearning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff Ability to work independently, as well as collaborate in a team environmentReliability, flexibility and approachability Process oriented, adaptable, reliable, flexible and approachable

Annual or Hourly Compensation Range

The pay range for this position is $43,200.00 - $64,800.00. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits 

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits. 

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here. 

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

- Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

 

Americans with Disabilities Act (ADA) 

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website. 

Our Commitment to a Culture of Inclusion & Belonging
At Ecolab, we believe the best teams are inclusive. We are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA).

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.