Administrative Assistant Req #: 0000204749
Category: Miscellaneous
Status: Full-Time
Shift: Day
Facility: RWJBarnabas Health Corporate Services
Department: Executive Support
Salary: $62,476.00 - $88,248.00 per year
Location: System Business Office, 2 Crescent Place, Oceanport, NJ 07757

Job Title: Administrative Assistant

Location: System Business Office

Department Name: Executive Support

Req #:0000204749

Status: Salaried

Shift :Day

Salary Range: $62,476.00 - $88,248.00, Annual

Pay Transparency:

The above reflects the anticipated salary range for this position if hired to work,

The Compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience,

Job Overview:

RWJBarnabas Health is searching for an experienced, reliable and task-oriented Administrative Assistant.

The Administrative Assistant will provide high-quality administrative and clerical assistance to the leadership in the Financial Services department and will be responsible for performing several administrative duties.

To be successful in this role, you should be proactive, meet deadlines and communicate effectively.

The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment.

This is an excellent opportunity to join a growing company with competitive compensation.

Essential Functions

Coordinate communications for leadership, including taking calls, greeting visitors, responding to emails, managing calendars, and interfacing with internal and external customersPrepare internal and external corporate documents as neededSchedule and organize meetings and appointments and manage travel itineraries as appropriateMaintain an organized system of paper and electronic documentsUphold a strict level of confidentialityResearch data to prepare documents for review and presentationHelp prepare for meetingsUse various software, including word processing, spreadsheets, databases, and presentation softwareRead and analyze incoming memos, submissions, and distributing them as neededPerform office duties that include ordering supplies, managing a records database, and timekeepingOpen, sort and distribute incoming faxes, emails, and other correspondenceProvide general administrative support

Job Requirements:

Proven work experience as an Administrative or Executive Assistant; minimally 3 yearsAssociate s degree in business or related field required; Bachelor s degree preferredKnowledge of office proceduresSolid experience with office management systems and MS OfficeFamiliarity with online calendars and cloud systemsExperience using office equipmentPossess strong organizational and communication skills, via phone, email and in-personDemonstrates a high level of expertise in word processing, spreadsheet, presentation and desktop publishing software in the creation and preparation of operational reports, presentations, letters and other documents and correspondence as neededA high level of proficiency in the Microsoft Office environment is essentialAbility to work effectively in a fast-paced environment and prioritize/coordinate challenging projects, meetings and other activities as necessaryStrong technical knowledge of hardware, personal computer, PC peripherals and copy machinery and software i,e: MS Office/MS OutlookAbility to troubleshoot and assist staff members with most information technology technical difficulties, including various software applications and hardware PC and Audio/visual equipment

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this jobDuties, responsibilities and activities may change at any time with or without notice

Additional Information:

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

Paid Time Off including Vacation, Holidays, and Sick TimeRetirement Plans Medical and Prescription Drug Insurance Dental and Vision Insurance Disability and Life Insurance Paid Parental LeaveTuition ReimbursementStudent Loan Planning SupportFlexible Spending AccountsWellness Programs Voluntary Benefits (e.g., Pet Insurance)Community and Volunteer OpportunitiesDiscounts Through our Partners such as NJ Devils, NJ PAC, and Verizon .and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

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RWJBarnabas Health is an Equal Opportunity Employer