JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Administrative Assistant (5.5 days)

Work Dynamics - Integrated Facilities Management

Process invoices accurately and in a timely manner

Raise purchase orders according to company procedures

Register and onboard new vendors to the system

Monitor and track contract expiration dates

Purchase and maintain inventory of pantry and office supplies

Procure administrative items as needed

Maintain organized filing systems for contracts, invoices, and other financial documents

Reconcile expense reports and credit card statements

Assist with budget tracking and financial reporting

Coordinate with Finance department on payment schedules and discrepancies

Manage correspondence with vendors regarding billing inquiries

Support audit preparations by gathering and organizing required documentation

Schedule and coordinate meetings, including preparation of materials

Handle confidential information with appropriate discretion

Provide administrative support to team members as needed

Generate regular status reports on contracts, payments, and procurement activities

Assist with month-end and year-end closing procedures

Implement and maintain efficient administrative workflows

Perform additional administrative duties as directed by management

Diploma holder with at least 2 years of experience in Finance Admin and/or similar duties

Proficiency in Microsoft Office applications

Strong attention to detail and organizational skills

Ability to prioritize tasks and meet deadlines

Excellent communication skills, both verbal and written

Experience with procurement and invoice processing systems preferred

5.5 days work week (Monday to Friday, plus half-day on Saturday)

If you are a proactive team player with strong administrative skills and a passion for supporting operational excellence, we encourage you to apply.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.