At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day. Your Opportunity We have an exciting opportunity as an Administrative Assistant to join our Austin, TX office. The Administrative Assistant will be responsible for ensuring the seamless management of the office. The candidate must be able to organize and prioritize multiple tasks, effectively manage through stressful situations, and consistently make effective, high-quality decisions; must understand complex relationships, develop open, effective, and consistent communication with the managing leaders and staff, while motivating and developing direct reports. The individual will also play a critical role in supporting employee culture, working with office team members in support of employee engagement initiatives, events and client engagements. Your Key Responsibilities - Proactively manage all facility services in standard processes and procedures. - Plan/coordinate/schedule onsite meetings/events/entertainment (i.e., leadership meetings, monthly/quarterly office meetings, Stantec in the Community, holiday celebrations, training). - Coordinate all aspects of on-boarding new employees with hiring managers, including technology needs, desk assignment and prep, and setting up hardware. - Manage third-party vendor contracted services as required, including periodic bidding and insurance updates. Your Capabilities and Credentials - Excellent client relationship management skills. - Ability to assist with financials within budget and time constraints. - Excellent interpersonal communication and organizational skills. - Computer proficiency with MS Office. - Detail-oriented with the ability to multitask and prioritize tasks. - Customer-centric approach to working with internal clients. - Enthusiastic demeanor, collaborative approach, and solutions oriented. - Previous experience assisting with commercial workplace building operations management is a plus. Education and Experience High School diploma required. At least 5 years of office administrative experience. Operations or property management experience is a plus. Experience with managing multiple vendors and small capital projects preferred. Certified Facility Manager (CFM) or other professional licenses or certification a plus. Typical office environment working with computers and remaining sedentary for long periods of time. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. About Stantec Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. **Primary Location:** United States | TX | Austin **Organization:** BC-2127 Shared Services-US Austin TX **Employee Status:** Regular **Job Level:** Nonmanager **Travel:** No **Schedule:** Full time **Job Posting:** 17/06/2025 02:06:47 **Req ID:** REQ250001DO