Description We are looking for an Administrative Assistant to join our team in Richmond, Virginia. This role requires a detail-oriented individual who can effectively manage administrative tasks while providing essential support to managers, employees, and visitors. The ideal candidate will excel in organizing, coordinating, and ensuring the smooth operation of office functions. Responsibilities: • Coordinate and oversee daily administrative operations, ensuring efficiency and accuracy in all tasks. • Maintain organized filing systems and handle correspondence, reports, and document preparation. • Manage schedules and calendars, including setting appointments and arranging meetings. • Process invoices, reconcile accounts, and assist with accounts payable and receivable tasks. • Prepare and maintain detailed records for billing and financial transactions. • Support office visitors and employees by providing high-quality assistance and addressing inquiries. • Organize travel arrangements and ensure meeting logistics are handled seamlessly. • Handle general office responsibilities, such as sorting mail and managing supplies. • Utilize software tools like Microsoft Excel and QuickBooks for data entry and reporting. • Collaborate with team members to ensure customer satisfaction and exceptional service delivery. Requirements • Minimum of 1 year of experience in administrative assistance or a related field. • Proficiency in accounting tasks such as account reconciliation, billing, and invoice processing. • Strong skills in Microsoft Excel and QuickBooks for financial and data management. • Familiarity with CRM tools and customer service systems. • Excellent organizational and communication abilities, both written and verbal. • Experience in accounts payable (AP) and accounts receivable (AR) processes. • Ability to handle multiple tasks and prioritize effectively in a fast-paced environment. • Commitment to delivering quality service and maintaining high levels of customer satisfaction. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .