**Job Description** **Are You Ready to Make It Happen at Mondelēz International?** **Join our Mission to Lead the Future of Snacking. Make It Possible.** You will act as the center of control and people rely on your support and skill to keep things running smoothly as you take care of budgets, expenses, ordering supplies, answering calls and emails. **How you will contribute** You will: **Reception:** + Internal/external telephone conversations; + Registration and storage of all incoming and outgoing mail and other documents, as well as their transmission to recipients; + Relaying oral messages left by third parties for company employees; + Arranging mail delivery (using a courier service); + Meeting and greeting MDLZ guests and clients, following the standards of the Company’s corporate culture; + Providing workplaces with necessary stationery (ordering goods); + Updating the address book, mailing lists. Organization of translation of documents (upon request for procurement, admin, HR). **Office:** + Coordination of daily office cleaning services, work of the florist and courier driver and cleaning service; + Ensuring the safe disposal of waste, calling the appropriate services for the removal and disposal of confidential information, documents, and paper; + Ensuring uninterrupted operation of electricity, water supply and sewerage systems; + Preparation and placement of paper and electronic information: information about birthdays, etc. Videos on monitors in the office; + Coordination/assistance in organizing corporate events; + Scanning, copying and filing documents related to the business and administrative activities of the office; + Accounting for household and office supplies in the office, ordering necessary goods; + Organizing a workspace for a new employee; + Coordination of administrative office needs/office maintenance and supply services; + Work in the COUPA program - creation of PO (admin, HR, finance, vehicle fleet) GR (admin); adding a supplier to the system/adjusting details (admin). **Procurement:** + Assisting the procurement department in finding local suppliers of services/goods; + Support for agreeing and signing ADMIN contracts (check from the local side); + Working with suppliers; + Management of the database and archive of all administrative contracts. **Finance:** + Account registration and expense admin; + Preparation of cost tables/budgeting at the manager's request (shared). **Vehicle fleet:** + Replenishment of fuel cards; + Writing letters to an insurance company; + Updating powers of attorney Monthly fuel and lubricants report **What you will bring** + Higher education; + 2 years of work experience in a similar position; + Competent oral and written communication; + Developed business communication and correspondence skills; + Effective communication skills with internal and external partners; + Basics of organizing office work and document flow; + Confident use of PCs and office equipment; + Advanced software proficiency (Microsoft Office suite, including Excel); + Skills in creating and conducting presentations; + Fluent in spoken and written English. **More about this role** **What you need to know about this position:** **What extra ingredients you will bring:** **Education / Certifications:** **Job specific requirements:** **Travel requirements:** **Work schedule:** **Relocation Support Available?** No Relocation support available **Business Unit Summary** **We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!** **_Our people make all the difference in our succes_** Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. **Excited to grow your career?** We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply! **IF YOU REQUIRE SUPPORT TO COMPLETE YOUR APPLICATION OR DURING THE INTERVIEW PROCESS, PLEASE CONTACT THE RECRUITER** **Job Type** Regular Administration Support Administration Services At Mondelēz International, our purpose is to empower people to snack right through offering the right snack, for the right moment, made the right way. That means delivering a broader range of delicious, high-quality snacks that nourish life's moments, made with sustainable ingredients and packaging that consumers can feel good about. We have a rich portfolio of strong brands – both global and local. Including many household names such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum. We are proud to hold the number 1 position globally in biscuits, chocolate and candy as well as the No. 2 position in gum Our 80,000 Makers and Bakers are located in our operations in more than 80 countries and are working to sell our products in over 150 countries around the world. They are energized for growth and critical to us living our purpose and values. We are a diverse community that can make things happen, and happen fast. Join us and Make It An Opportunity! Mondelez Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.