Role Summary:
Port Arthur Valves Division seeks an Administrative Assistant to provide general administrative support. You will work with site manager and peers to ensure basic essentials get ordered so facility runs smoothly. You will answer incoming phone calls for initial customer service. Also, you will greet visitors and have them check in prior to proceeding. In addition, you will scan folders for digitization.

Requirements:

- Customer Service or Public Facing Experience

- Computer Skills

- Scheduling, Calendaring Skills

- Above Average Verbal Communication

Responsibilities:

- Administration – Produce, update, and provide support on MS documents, databases, and other departmental systems; use expertise to help improve processes.
- Office and Organizational Skills – Ability to be resourceful and proactive, utilizing strong organizational skills and time management.
- Correspondence – Prepare emails, reports, agendas, and meetings notes as needed.
- Data Collection and Reporting – Collect and organize data using pre-set tools, methods, and formats to generate standard reports.
- Document Preparation – Prepare required documents and tracking using a variety of applications such as Microsoft Office and other standard office software.
- Data Compliance – Works to understand data collection, processing, and protection rules and regulations to achieve compliance that matches organization objectives and applicable laws.
- Business Meetings/Events Arrangement - Schedule appointments, arrange meetings and conferences, and organize travel plans, as needed.
- Operational Compliance – Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure adherence to those standards.
- Procurement - Support others by carrying out a range of procurement activities.
- Other duties as assigned

Preferred Experience / Skills:
- Customer Service in an Equipment or Manufacturing Environment
- Previous Administrative Assistant Experience

- Spanish Speaking is a plus
- HS Diploma / GED and / or 0-2 years relevant experience