Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for an Administrative Assistant with experience in Management Support. This is a contract position in downtown Birmingham, AL. 
  Minimum Requirements are a high school diploma and 3+ years of related experience. The position is onsite Monday - Friday, 7:30 - 5:00. 
High-Level Tasks/Job Responsibilities Provide administrative support for the director of Environment & Sustainability (E&S) and the E&S department Support Director including calendar management, expense report reconciliation, and travel management – flights, hotel, car service/rental, meals Perform various administrative duties to support the E&S team including departmental calendar and coordinating meetings and events, including catering, room set-up and breakdown Perform various administrative duties including procuring and maintaining office and breakroom supplies, coordinating office maintenance, oversight of PCs, laptops, copiers, printers, and other office equipment Manage purchase requests, process check requests, process and reconcile invoices Serve as department timekeeper using Oracle  Reconcile expense reports using Oracle Expense Maintain department documents and participate in record retention efforts Ensure adherence to company administrative, accounting and compliance procedures Provide backup assistance to other administrative support personnel Perform ad hoc miscellaneous administrative assignments as directed
Job Experience Needed Experience in an administrative support role in an office environment (assistance to director and manager level preferred) Demonstrated strong personal computer skills using Microsoft Office Suite (Outlook, Word, Power Point, Excel, SharePoint and OneNote), also experience with accounting software/Oracle and Maximo preferred Proven interpersonal, written and verbal communication skills Excellent planning and organizational skills High School Diploma or Equivalent required. College experience or degree desired
Knowledge, Skills & Abilities Strong organizational and time management skills including the ability to prioritize, multi-task, perform activities from multiple personnel and meet deadlines required Ability to interact professionally with a variety of position levels and personalities (internal and external clients, management, peer administrative personnel and department employees) Strong listening skills with the ability to concentrate and demonstrate patience Ability to work with minimal direction, make decisions, anticipate next steps and proactively seek solutions
Behavioral Attributes Exercises independent judgment, confidentiality and discretion  Delivers assignments with a high degree of accuracy and timeliness Ability to build relationships and work effectively in a team environment Willingness to take instruction Willingness to serve in administrative support role with a positive attitude
This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary.


JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.   #D650