Administrative Assistant 2 Print (https://www.governmentjobs.com/careers/iowa/jobs/newprint/5063516) Apply  Administrative Assistant 2 Salary $49,400.00 - $72,612.80 Annually Location Des Moines - 50319 - Polk County, IA Job Type Full-time Job Number 26-00533 Agency 400 Health & Human Services – Compliance and Administration Opening Date 08/29/2025 Closing Date 9/8/2025 11:59 PM Central LinkedIn Tag #LI-POST Point of Contact Marisa Roseberry - marisa.roseberry@hhs.iowa.gov + Description + Benefits + Questions Job Description The Iowa Department of Health and Human Services (HHS), Division of Administration, Bureau of Performance and Operations is seeking an administrative assistant 2 to join our team! If you are highly motivated and thrive on collaborating with others, we want you on our team! This position will work across the bureau but also across all HHS division leaders and team members to assist the bureau with coordination of its activities. Responsibilities: This position will work across HHS to support all divisions in understanding and using policies, procedures, and document management process. Strong project management and oral and written communication skills are critical for this role. What You’ll Do: + Manages supervisory organization requests for the agency, including tracking, submission, training and support. + Assists the bureau chief with scheduling and coordination of bureau chief's calendar, bureau meetings, and other bureau scheduling support. + Serves as contact person for purchasing, project coordination, personnel, and information management system issues. + Assists bureau chief with special projects, gathering information and conducting analysis. + Develops bureau and program policies, processes and procedures; monitors and solves problems related to implementation. + Attends and represents management at regular and special meetings; participates in discussions and communicates management’s positions on specific issues. + Assists the operations team within the bureau with reviews, coordination and posting of policies, standard operating procedures, forms, and manuals. Coordinate responses to questions to those processes. + Manages the Bureau's SharePoint page. Develops and coordinates processes to bureau staff for maintaining information on SharePoint. + Assists Compliance and Administration teams with developing and updating their SharePoint page. Establishes a regular review process and monitor for compliance. Benefits Working for the State of Iowa comes with its perks. In addition to a competitive salary, you'll enjoy a comprehensive benefits package designed to support your well-being and professional growth: + Health, Dental, and Vision Coverage: Health and dental insurance packages to keep you and your family healthy at a low cost with outstanding coverage! + Paid Time Off: Take time to recharge with paid time off, including vacation (96 hours/year to begin, increasing with years of service), sick leave (144 hours/year), and paid holidays (9 days/year). + Retirement Plans: Participate in retirement plans such as IPERS (employees contribute 6.29% and the State of Iowa contributes 9.44%) as well as our Retirement Investors Club (RIC), Employer Sponsored Retirement Plan (the State of Iowa matches dollar for dollar up to $75/month). + Flexible Spending Accounts: Take advantage of flexible spending accounts for medical and dependent care expenses. + Insurance Coverage: Benefit from life insurance and free long-term disability insurance for added peace of mind. + Employee Assistance Program: Access resources and support through our Employee Assistance Program for personal and professional challenges. + Employee Discount Programs: Enjoy discounts on a variety of goods and services through our employee discount programs. For additional information on benefits click here. Click hereto see how we compare with other employers or offers by using our Total Compensation Calculator. Background Checks Applicants will be required to complete a background check to be considered for this position. The State of Iowa is an EEO/AA Employer HHS values those with “lived experience” and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply. Minorities, women, persons with disabilities and veterans are encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD). Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify Minimum Qualification Requirements Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification: + Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one year of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness). + A total of five years of education and/or full-time experience (as described in number one) where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience. + Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as an Administrative Assistant 1. For additional information, please click on thislink to view the job description (https://das.iowa.gov/sites/default/files/hr/documents/class\_and\_pay/JobClassDescriptions/AdministrativeAssistant2-00709-90709.pdf) . Why Choose the State of Iowa? At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice. Our Robust Benefits Package Includes: Competitive Compensation: Enjoy a competitive salary that reflects directly on your skills and expertise. Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits. Health and Wellness: Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost. Retirement Planning: We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) . Paid Time Off: Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters. Professional Development: Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement. Employee Assistance Program (EAP): We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program. Diversity and Inclusion: Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation. Join Us - Elevate Your Career: Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority! 01 Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa. + Yes - I understand and agree. + No 02 PLEASE READ CAREFULLY Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq? + No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq + Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq 03 Have you graduated from an accredited four-year college or university with a bachelor's degree in any field? IF YES - How many months of experience do you have of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness)? + I have not graduated from an accredited four-year college or university with a bachelor's degree in any field + Less than 12 months of the administrative support work identified + 12 months or more of the administrative support work identified 04 How many years do you have of a combination of post high school education in any field AND/OR full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness)? 30 semester hours equals one year of experience. + I do not have any of the combined education and/or experience + Less than five years of the combined education and/or experience + Five years or more of the combined education and/or experience 05 Are you a current State of Iowa employee- executive branch? IF YES - How many months do you have of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa? + I am not a current State of Iowa employee + I do not have any experience in the classification of Administrative Assistant 1 for the State of Iowa + Less than 12 months of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa + 12 months or more of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa Required Question Employer State of Iowa Apply Please verify your email addressVerify Email