NY HELP Yes Agency University at Albany Title Administrative Assistant 1; Trainee 1 & 2 (NY HELPS) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $47695 to $58447 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Other (see below) "Other" Explanation Work Schedule options include (to be discussed at interview):Academic Year 8:30am-5:00pm (Summers 8:00am-4:00pm) 1 hour lunch AY; ½ hour lunch SummerAcademic Year 8:30am-4:30pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch SummerAcademic Year 9:00am-5:00pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch SummerAcademic Year 8:00am-4:00pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch Summer Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County New York Street Address University at Albany (Undergraduate Admissions) 1400 Washington Ave City Albany State NY Zip Code 12203 Duties Description Provides principal administrative support for the Department of Recreation and Wellness; Maintain calendars for professional staff; coordinate conference activities (registration, payments, reimbursements, arranging meetings and preparing conference materials); coordinate travel arrangements and the voucher process; draft letters for review and signature; prepare reports; write minutes and summarizing meeting conclusions; create and maintain records maintenance systems; maintain basic program accounts for budgeting; purchasing activities (ex. ordering supplies, coordinating inventory and surplus lists, using P-Card, etc.); other personnel tasks (forms prep, on-boarding new hires, etc.); overseeing the coordination of the overall office paper / electronic work flow; and supervising and training support staff (clerical and / or student). Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):Administrative Assistant Trainee 1 (Non-Statutory Equated Salary Grade 8) 2 YEAR Traineeship / coursework requirements:Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Administrative Assistant Trainee 2 (Equated Grade 10) 1 YEAR Traineeship / coursework requirements:One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Administrative Assistant 1, (Salary Grade 11) NO Traineeship / no coursework requirements:Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Substitution:Certification (e.g., IAAP Certified Administrative Professional) or associate's degree* in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.*Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):Administrative Assistant 1, SG-11:Successful completion of 52 weeks of service as an Administrative Assistant Trainee 2 and completion of the four core administrative support courses AND completion of the four elective administrative support courses, as designated by the agency ORReachable on an appropriate eligible list and / or eligible to transfer and successful completion of the four core administrative support courses AND completion of four elective administrative support courses, as designated by the agency. ORHave a current permanent appointment with 1 year of service as an Administrative Assistant 1 ORBe a former state employee eligible for reinstatement consideration (previous permanent service in the Secretary 1 title eligible for reinstatement to the title of Administrative Assistant 1; previous permanent service in other qualifying titles requires completion of core and / or elective administrative competency coursework prior to appointment above Trainee level 1). Administrative Assistant Trainee Level 1, Equated Salary Grade 8: 2 Year Traineeship leading to SG-11Reachable on an appropriate eligible list and / or be a current state employee eligible to transfer to the grade 8 traineeship.Administrative Assistant Trainee Level 2, Equated Salary Grade 10: 1 Year Traineeship leading to SG-11Successful completion of 52 weeks of service as an Administrative Assistant Trainee 1 AND completion of the four core administrative support courses; OR Reachable on an appropriate eligible list or eligible to transfer AND completion of the four core administrative support courses. May be filled from a mandatory reemployment list if one is in effect at the time of appointment.Any resumes received that do not meet the above requirements as described will be deemed unqualified. Additional Comments To apply for this position, please visit: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=191384Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/ASR.shtml Some positions may require additional credentials or a background check to verify your identity. Name Office of Human Resources Telephone 518-437-4700 Fax 518-437-4731 Email Address classifiedjobs@albany.edu Address Street University at Albany 1400 Washington Avenue, UAB 300 City Albany State NY Zip Code 12222 Notes on Applying To apply for this position, please visit: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=191384