L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Administrative Assistant, Operations 

Reference #24746

Waterdown, Ontario

About the Role

Performs general administrative support tasks within Operations, including functional areas not limited to, Manufacturing, Quality, Operations Engineering, Service Operations, and Health and Safety. Prepares documents, spreadsheets, reports and presentations. Creates and/or maintains appropriate logs, databases, inventories, filing (hard or soft copy), status reports/tracking. May perform some research or data analysis tasks. Manages correspondence and the Director’s calendar.  Will schedule and coordinate meetings, business travel and other events.

Primary Responsibilities 

Anticipate and highlight key points for action for the Head of WESCAM OperationsSupport cross functional activities with individuals at all levels in a fast paced environmentHelp manage departmental communications to internal and external key stakeholdersPrioritize conflicting needs; handles matters efficiently, proactively, and follows-through on projects to successful completionManage travel arrangements, expense reportingActively monitor key deadlines and tracking tasksSimple budgeting and associated reporting responsibilities, including credit card reconciliation and financial management supportProvide administrative support to the broader senior leadership team as required, including event management and administrative dutiesManage and maintain the complex calendars and schedules of Director and direct reports, resolve conflicting priorities and arrange changes as required, that may include coordination, verification, and scheduling of meetingsPrepare required reports and presentations to ensure required material / content is ready for principle review prior to scheduled meetingsRaising and processing of internal purchase requisitions & purchase ordersAssist in planning and execution of departmental visits and events planningReconcile event budgets and invoicing as requiredAssist with the production & management of special projects as requiredOrder desk Processing of Product and Service Orders through Order Acceptance System (OAS)Assist Demand Planner/Analyst in forecast updates as required

Required Capabilities 

Demonstrated ability to achieve high performance goals, ability to work under pressure and meet deadlines in a fast paced environmentHighly resourceful team-player, with the ability to also be extremely effective independentlyProven ability to exercise initiative and judgement whilst maintaining strict confidentialityA high level of integrity and commitment to ethical behaviourStrong organization, time management skills and attention to detailAbility to handle multiple tasks and effectively balance priorities to meet deadlinesStrong communication skillsExceptional grammatical, oral communication skills and problem solving skillsExcellent interpersonal skillsAbility to input, revise and format documents in Word, Excel, PowerPoint, sharepoint including the use of advanced featuresAbility to maintain confidential and sensitive information with diplomacyAbility to understand the various facets, divisions and groups of L3Harris on a global, national and local levelStrong decision-making abilitiesUnderstanding of the functional and department activitiesKnowledge of business travel

Desired Education and Experiences 

Requires highly developed job knowledge / skills. Requires 2 years post-Secondary / Associates Degree with a minimum of 4 years of prior related experience.Familiar with travel-related, export, and shipment related logistics is an asset.Strong customer service skills, and served as part of a motivated and diverse team

At L3Harris, we foster an inclusive and equitable workplace. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. For applicants with disabilities, we will provide you with accommodation so that you have what you need in order to be at your best.

L3Harris performs background checks prior to employment as all applicants must be eligible for registration with the Controlled Goods Program and obtain and maintain a positive security assessment. Some positions may require a government of Canada “Reliability” status and/or Level 2 (Secret) security clearance. In addition, L3Harris performs pre-employment substance abuse testing where required.