Summary

You are a highly organized, proactive, and detail-oriented individual who thrives in a fast-paced environment. You're known for your responsiveness, your ability to anticipate needs, and your calm, friendly presence. You are early in your career and looking to grow in a company that values integrity, collaboration, and thoughtful execution. You're seeking a place where your work supports a high-impact team and where you can learn every day.

About Guidewire
Guidewire delivers an industry-leading software platform trusted by Property & Casualty (P&C) insurers worldwide, enabling them to innovate, engage, and grow efficiently. Guidewire is the proven market leader with 500+ customers across 40+ countries. Our integrated solutions unify digital engagement, core processing, analytics, and AI to transform the P&C insurance industry.

The Opportunity
We’re looking for an organized and professional Administrative Assistant to support Guidewire’s Chief Marketing Officer and senior leaders across the Marketing organization. In this role, you'll help our leadership team by coordinating internal and external resources to expedite workflows, and orchestrating day-to-day work to ensure that Marketing goals are met.. This may include calendar and travel coordination, expense reporting, light project and program support, and meeting logistics. You’ll collaborate with leaders across functions and work closely with other executive assistants across Guidewire. You will report to Guidewire’s CMO. This is an excellent opportunity for someone who is early in their career, eager to learn, and ready to play a central role in supporting a dynamic and high-performing marketing team.

Job Description

Responsibilities:

Manage complex calendars, coordinate meetings across time zones, and handle scheduling conflicts with diplomacy

Plan and book travel itineraries, including air, hotel, and ground transportation

Prepare and submit expense reports and ensure timely processing of reimbursements

Support internal meeting logistics including agenda prep, attendee coordination, and follow-ups

Help track simple marketing programs and internal initiatives, ensuring tasks stay on schedule

Partner with other executive assistants and administrative staff to support team-wide activities and events

Provide general administrative support to ensure smooth daily operations for the marketing leadership team

Why you’ll love this role:

Support a collaborative, respectful, and mission-driven team

Get exposure to a broad range of business and marketing activities

Learn directly from experienced executives and team leaders

Be part of a company that genuinely values employee well-being and professional growth

Help support a busy and creative organization

Qualifications:

1–3 years of experience in an administrative or coordinator role, ideally in a corporate or fast-paced environment

Excellent written and verbal communication skills

Highly organized, detail-oriented, and responsive

Proficient with Google Workspace, Zoom; experience with Concur or similar travel/expense platforms is a plus

Comfortable managing competing priorities and working independently

Location:
We are open to a fully remote position, located anywhere in the United States The US base salary range for this full-time position is $62,000 - $115,000 + bonus + equity + benefits. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

Disability Accommodations and Guidewire’s Appeals Process. Guidewire provides accommodations to the hiring process to create a fair opportunity for candidates with disabilities to contend for open positions. Accommodation requests should be directed to Accommodations@guidewire.com. If things do not go as hoped, we invite you to use our appeals process. Guidewire promises to independently review any denied accommodation and any decision not to offer you the position. The appeals process is the same in either case. Within five business days of receiving a notice of denial of an accommodation, or receiving a notice of your non-selection for a vacancy, e-mail Accommodations@guidewire.com to make an appeal. Guidewire will assign a new decision-maker to review the request and/or hiring decision, who will then notify you in writing of a decision within 10 business days.

About Guidewire

Guidewire is the platform P&C insurers trust to engage, innovate, and grow efficiently. We combine digital, core, analytics, and AI to deliver our platform as a cloud service. More than 540+ insurers in 40 countries, from new ventures to the largest and most complex in the world, run on Guidewire.

As a partner to our customers, we continually evolve to enable their success. We are proud of our unparalleled implementation track record with 1600+ successful projects, supported by the largest R&D team and partner ecosystem in the industry. Our Marketplace provides hundreds of applications that accelerate integration, localization, and innovation.

For more information, please visit www.guidewire.com and follow us on Twitter: @Guidewire_PandC.

Guidewire Software, Inc. is proud to be an equal opportunity and affirmative action employer. We are committed to an inclusive workplace, and believe that a diversity of perspectives, abilities, and cultures is a key to our success. Qualified applicants will receive consideration without regard to race, color, ancestry, religion, sex, national origin, citizenship, marital status, age, sexual orientation, gender identity, gender expression, veteran status, or disability. All offers are contingent upon passing a criminal history and other background checks where it's applicable to the position.