**Administrative Assistant, Ann Sacks** _Work Mode: Hybrid_ **Location: ** Hybrid (M-Thurs in office with some flexibility) – Portland, OR **Opportunity** Do you love design and all things for the home? Curious to learn more about business; from raw materials to beautiful handmade products, to sales? Ann Sacks is seeking a highly organized Administrative Assistant to support our corporate office onsite in North Portland. You’ll work with a talented and creative team that elevates gracious living and supports our beautiful showrooms across the nation. This role performs a variety of confidential administrative functions, primarily supporting the Vice President & General Manager of Ann Sacks. In this role, you will manage key administrative, organizational, and communication tasks, enabling our leadership team to focus on their primary responsibilities. This position requires a skilled and savvy communicator who is able to manage a wide range of priorities, and to handle highly sensitive matter with professionalism and discretion. Communications + Create correspondence and general communication (memos, charts, tables, business plans), including preparation and editing of Authorized Corporate Transactions. Proofread copy for grammar, spelling, and layout, ensuring accuracy and clarity. + Organize and prioritize large volumes of information and calls, and draft responses by phone or email on behalf of executives when necessary. + Coordinate organizational updates, announcements, quarterly All Hands meetings, presentations, and collateral for meetings. Update internal communication channels (SharePoint, Weekly Memo Etc.) + Act as a liaison with other Kohler Co. businesses and outside contacts, including high-level staff such as C-level executives, GMs, and Directors. Handle confidential and non-routine information and explain policies when necessary. Scheduling + Manage Outlook calendar for VP/GM and other key executives, create travel itineraries/agendas, provide meeting agendas and materials, and track deadlines. + Coordinate and schedule meetings, conferences and departmental activities. + Attend top executive team and sales meetings, create and distribute meeting minutes and action items. + Maintain the Ann Sacks corporate calendar, updating key occurrences for the company and functional areas. + Initiate and organize travel arrangements for the VP/GM and other key executives. Employee Engagement + In partnership with Human Resources, support rewards & recognition culture, onsite health events, volunteer events, employee surveys, and other employee engagement initiatives. + Provides some support to new hire integration, coordinating general office setup & readiness. Financial Support + Assist with the maintenance of expense reporting for the VP/GM and key executives, to include organizing and submitting expense reports, reviewing submitted expenses. + Provide updated financial performance information to leaders, including monthly sales achievement by showroom location. + Perform financial administrative tasks, including scanning and sending invoices to + Accounts Payable, and gathering and depositing checks monthly. Office Management + Be the welcoming face for visitors, ensuring a professional and friendly environment. + Efficiently manage incoming and outgoing mail and packages, coordinating pickups and deliveries. + Oversee the management of onsite vendors and building maintenance tasks, ensuring smooth operations and timely service. + Maintain office & cleaning supplies, bathroom toiletries, ensuring they are stocked and replenished monthly. + Owns general office coordination; supports desk allocation, conference room setup & usage, space planning etc. Special Projects + Supports and coordinates annual Ann Sacks Leadership Summit. + Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the VP/GM, which may include: planning and coordinating presentations, disseminating information and coordinating direct mailings. Occasional travel (up to 15%) to support off-site meetings, events, or team coordination across showroom locations. Most responsibilities will be performed on-site at the Portland Support Center location. **Skills/Requirements** + Minimum 3 years of administrative support experience required. Preference given to experience supporting a top executive and/or corporate office setting. + Education: Coursework in Business Administration or a related field is preferred but not required. + Software: Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and creating visuals and decks is required. + The ideal candidate for this role will be someone who is highly organized, proactive, enthusiastic, and enjoys working on a diverse range of tasks -no two days are the same! + This person will be discreet, polished, and place a high value on positive customer service interactions (internal & external). \#LI-Hybrid \#LI-KZ1 **_Applicants must be authorized to work in the US without requiring sponsorship now or in the future._** _The hourly range for this position is $21.60 - $27.00. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location. Available benefits include medical, dental, vision & 401k._ **Why Choose Kohler?** We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we’re driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. **About Us** It is Kohler’s policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact kohlerjobs@kohler.com . Kohler Co. is an equal opportunity/affirmative action employer.