Administrative Assist (Administrative Assist-General)

Company:

Boeing Poland sp. z o.o. EFS

An exciting opportunity has arisen for a Administrative Assistant to join Boeing Poland.

As an Administrative Assistant you will play a vital role in creating a welcoming and efficient front of house environment. In addition to the general administrative responsibilities, you will be responsible for managing the reception area, greeting visitors, and providing administrative support to various departments. This is an exciting opportunity for a friendly and organized individual to contribute to the success of our company.

Based in Warsaw Institute of Aviation office, onsite, 5 days a week.

Position Responsibilities:

Front of House Management: Create a positive and professional first impression by greeting and welcoming visitors, clients, and vendors in a friendly and courteous manner.Office Management: Maintain a clean and organized reception area, ensuring supplies are stocked, and office equipment is in good working condition.Document Handling: Manage and organize company documents, including filing, scanning, and archiving records as necessary.Scheduling: Assist in scheduling meetings, appointments, and travel arrangements for company executives and staff.Communication: Handle incoming and outgoing correspondence, including emails, phone calls, and mail, and redirect inquiries to the appropriate team members.Data Entry: Accurately input data into company systems, spreadsheets, and databases.Support Departments: Collaborate with various departments to provide administrative assistance, such as HR, finance, and operations.Event Coordination: Assist in planning and coordinating company events, workshops, and meetings.Expense Management: Help track and reconcile expenses, prepare reports, and assist in budget monitoring.

Preferred Qualifications (Desired Skills/Experience)

Previous experience as a receptionist or in administrative roles is preferred.Proficiency in office software (e.g., Microsoft Office Suite).Excellent organizational and time-management skills.Strong attention to detail and accuracy.Effective communication skills, both written and verbal in both English and Polish language.Ability to handle confidential information with discretion.Flexibility and adaptability in a fast-paced environment.Knowledge of the aviation industry is a plus.

Join us if you want to:

Market competitive salary and performance-based incentive programEnjoy additional paid days off for Christmas break (December 24th-January 1st) Broaden your experience in international software projects, technical workshops, and hackathons - OPTIONAL for software roles Develop professional skills with our virtual learning tools and platforms Benefit from Learning Together Program and MyBenefit program Benefit from Employee Recognition Program Get Medical Plan (Medicover/LuxMed) and life insurance (Warta S.A.) for you and your Family Participate in Employee Pension Scheme (PPE) Enjoy and create with us friendly and inclusive atmosphere in workplace Cooperate and exchange knowledge with international team where we support and respect each other Cooperate and exchange knowledge with world class global engineering team

Language Requirements:

Not Applicable

Education:

Not Applicable

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Security Clearance:

This position does not require a Security Clearance.

Visa Sponsorship:

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Not a Shift Worker (Poland)