Administrative and Finance Site Officer

JOB PURPOSE:

The Administrative and Finance Site Officer is responsible for overseeing the administrative and financial operations at the construction site. This role ensures smooth site operations by managing documentation, financial records, procurement processes, and supporting communication between the site and main office. The officer will work closely with project teams, vendors, and contractors to ensure compliance with company policies and regulatory requirements.

 

JOB RESPONSIBILITIES:

Administrative Duties:

Manage day-to-day administrative tasks on-site including documentation, correspondence, and filing.Maintain accurate records of site activities, including attendance, work schedules, and site reports.Coordinate communication between site staff, suppliers, subcontractors, and main office.Organize and schedule meetings, site inspections, and ensure timely follow-up on action items.Handle site logistics such as arranging transport, accommodation, and site facilities management to maintain a productive and well-functioning work environment.Ensure compliance with company policies, safety regulations, and government guidelines related to site administration.Support HR functions on-site including recruitment coordination, induction, and staff welfare.

Financial Duties: Maintain accurate financial records including petty cash, invoices, purchase orders, and expense reports.
Track and report on site expenditures, ensuring proper documentation for audit purposes.
Support procurement processes by preparing purchase requests, following up with vendors, and verifying delivery of materials.Assist in the preparation and monitoring of the site budget and cost control measures, notably for T06X (erection), T07X (commissioning) and T08X (site costs).Gradual involvement in the preparation of Monthly Project Updates and Actual meetings.