Our Company is currently seeking a self-motivated, hardworking Business Coordinator to join our Maritime Team. The ideal candidate takes initiative, is interested in pursuing a career in the engineering consulting industry and is willing to take on responsibility as their experience progresses.

 

Position: Business Coordinator

 

Objective: The successful candidate will be responsible to provide administrative and professional support to clients, partners, project managers, and other internal staff.

 

Location: Moncton, NB

 

Major Functions include but are not limited to:

 

Process correspondence in the form of memos, specifications, letters, reports, etc.

 

Prepare proposals, organize personnel CVs, previous project profiles, and technical narratives.

 

Maintain and organize previous project profiles as well as develop new project profiles as projects are completed.

 

Provide reception duties, including managing incoming calls, greeting visitors, and courier arrangements.

 

Provide administrative support to all departments and office operations.

 

Perform back-up function for other administrative staff including the Executive Administrator during vacation or other absences to ensure that administrative support is provided on an ongoing basis.

 

Develop clear and persuasive proposal content (written and visual) that is technically correct and clearly conveys the proposal strategy.

 

Ensure adherence to RFQ/RFP requirements, Requests for Information as well as unsolicited and informal proposals.

 

Establish and maintain organized electronic filing systems to ensure business and operational reports, forms, and other business documentation are readily available.

 

Assist the Subject Matter Experts with material development by assisting in gathering and sorting information, determining the most logical flow of material, and editing and formatting the final document.

 

Maintain a professional image and demeanor with all employees, management, executives, and visitors at all times.

 

Create, maintain, and update a corporate library of proposal content, specialized topic material, and RFP responses.

 

Assist in the development and implementation of new solutions and proposal ideas.

 

Research and review new project opportunities using relevant websites and literature.

 

Plan, organize, and implement organization-wide social events (Christmas Party, Golf Day, Partners Meetings, etc). In collaboration with others within the office and other offices.

 

Coordinate with other Atlantic Provinces offices a social media presence in collaboration with our national strategy.

 

Overtime as required.

 

Technical Competencies required:

 

Must possess strong technical skills with Microsoft Office Suite including Word, Excel, PowerPoint and Outlook at the intermediate level.

 

Experience with MS Office Project or other document management/repository would be an asset.

 

Education:

 

3 -5 years of experience in an administrative position or similar support role in the engineering industry is ideal.

 

Experience in a support role for the Legal, Insurance or other Professional Services would be preferred.