Position Vacant:                                Administration Services Supervisor

Function:                                             Administration

Location:                                             Lae

BRIEF DESCRIPTION

 

To maintain and carry out the administrative policy direction and to manage the Lae admin service functions that the company’s overall policy objectives are achieved.

 

Responsibilities include:

Supervise the Lae Admin Services staff and give advice to them on compliance with Admin Services objectives, policies and practices to ensure that expenditures are consistent with the company’s policies and procedures. Support the Admin Services Budget by reviewing payments against the Budget estimates for the company, investigate & report budget over-runs to the Admin Services Manager and where necessary, recommend actions plans to reduce or solve the budget over-runs. Plan with Procurement for engagement of contractors and service providers that the company should engage for works attendances or the provision of any service or supply of goods, material or equipment. Verified approved tasks for payment of invoices received from the company’s service providers and contractors after completion of work. Maintain contact with suppliers and service providers giving feedback on regular meetings on their performance. Supervise Lae & Goroka Company’s motor vehicle fleet to prevent abuse or misuse, including the monthly reporting of fuel usage, mileage reading and material inspection of the motor vehicles. The incumbent is required to report his findings and recommend to the Admin Services Manager for action to be taken. Supervise the company switchboard telephone by preparing monthly reports on the use of telephones by the staff and recommend any appropriate action to be taken to improve any adverse findings for Lae Site. Supervise the company staff compound to ensure they are kept in a husbandry manner. Reports any damage or abuse of company property to Admin Manager for refer disciplinary action for Lae site. Supervise the company’s lease of third-party properties to ensure that the correct rental payments are paid on time for Lae site. Manage the Lae site Assets Register including data input and regular investigation and updates in close consultation with the Finance department to ensure accurate records of the company’s assets are reported in the company’s financial reports. Manage the Lae site office equipment, facilities and admin stationary stock levels to prevent misuse, abuse and to ensure adequate stock levels of office stationery are stored. Meet with and take instructions from in-house clients to ensure that the services they require are rendered effectively and promptly. These may include accommodation, housing maintenance, office furniture requirements, moto vehicle requirement, stationary needs and transport requirement for Lae site. In consultation with the Admin Services Manager, the incumbent is required to formulate effective and efficient administrative systems and procedures to better manage and control Admin costs for Lae site.

 

Eligibility

Diploma in Business Management, Accounting or related field. 5-6 years of experience in the Administration field. Sound knowledge of purchasing and payment processing is an advantage Computer Literate with MS Office Suite Good Written & Oral Communication Skills Solid Supervisory & Planning Operational Skills

HOW TO APPLY:

 

Please submit your application to the link provided HERE to apply.

 

APPLICATION DEADLINE: Friday 5th September 2025